Business Coordinator
Terumo · Singapore
About the Company
As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.
Summary of the Role
This role is to provide to support to Terumo Interventional Systems (TIS) and Medical Affairs (MA) business in terms of the following:
1. Coordinate between Terumo Asia Pacific (TAP) countries, region, global HQ and other entities in event managements such as workshops, seminars, meetings, trainings ((internal / external).
2. Provide administrative support to business unit teams and Terumo Asia Skill Lab related day to day operational activities.
3. Provide office assistant support to Business Unit / Medical Affairs leaders.
Key Functions / Responsibilities
1. Coordinate with (including supporting) the business teams in all event management matters: 35%
Events refer to workshops, seminars, meetings, trainings, conferences (internal / external) within our outside Terumo Asia Pacific countries as per the need of the business units.
This will include end of end coordination for a successful completion of event and any post event exercise / follow-up
Prepare and liaison all documents related to execution of the event
2. Administrative support to Business Unit team and Medical Affairs (related to Terumo Asia Skill Lab) in day-to day business-related activities such as but not limited to: 45%
Preparation support for any training, associate engagement, or customer engagement
Demo units and sample tracking
Shipping documentation, packing, schedule arrangement related documents and inventory management for samples, demo units, marketing materials etc.
CAS preparation, creating expense reports and tracking on administrative bills & payments
File management, record maintenance, audit support
Coordinating business calendar activities
Coordination with other departments and functions.
3. Provide office assistant support to Business Unit and Medical Affairs leaders: 20%
Any office related work support, like calendar management, meeting assistance, travel management, expense/claim management, filing managements
Technical / Functional Skills
Project management and organizing skill, proficiency in Microsoft Excel, Word and PowerPoint
Good communication and organization skills
Multitasking and flexibility to adapt to changing work environment and requirement
Education & Experience
Education: Diploma or Bachelor’s Degree in any field
Minimum 3 years exposure involving business/ marketing coordination or in business support role.
Experience in handling or working in matrix organization will be an added advantage
Note to External Recruitment Agencies:
Terumo does not recognize candidate submissions from any recruitment agencies and will not be responsible for payment of any recruitment fees due to the hiring of candidates whose resumes were submitted to Terumo employees or offices without the recruiting team's acknowledgement.