Administrator, Administration

CLSA · Tokyo

Key Areas of Responsibilities

Handle telephone inquiries, coordinate deliveries, and manage postal correspondence.
Manage office access and access card issuance and logs.
Coordinate procurement and inventory for office and pantry supplies, and facilities.
Assist vendor relations and invoice processing.
Maintain pantry, meeting rooms, vacant workstations, and seating charts.
Maintain office records and administrative documentation.
Coordinate travel arrangements and travel insurance reporting.
Manage VIP guest requests (transportation, hotel, dining, etc).
Support senior management as needed (expense, scheduling, etc).
Arrange issuance and termination of corporate cards.
Support and execute facility projects (relocations, renovations, maintenance, cleaning, etc).
Work closely with building management company.
Assist Business Continuity Planning (BCP) related tasks.
Plan and execute office events (year-end activities) and support business-led events.
Perform ad hoc administrative duties as required.

Degree holder in any disciplines.
Minimum 2+ years of relevant experience in administrative functions (preferably in financial or multinational company).
Native-level Japanese proficiency and business-level or higher English proficiency.
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Strong organizational skills with high attention to detail.
Ability to handle multiple tasks effectively and well time management.
Flexibility to take on new and ad hoc assignments beyond routine responsibilities.
Strong interpersonal skills, with the ability to build effective relationships with colleagues and clients while demonstrating professionalism and empathy.
Discretion and confidentiality skills.
Dependability and strong work ethic and sense of accountability.

Stay informed on CITIC CLSA Job Opportunities

Not the right fit? You can create a job alert to receive our latest job openings that meet your interest.