EMEA Admin and Facilities Manager, Administration
CLSA · London
Position Description
This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and external interactions.
Key Areas of Responsibilities
- Premises Management, including:
- liaising with building management
- complying with all appropriate regulations and legislation
- organising emergency officers (fire, first aid etc.)
- Managing reception / other administration staff in London and other CSI offices in EMEA.
- Liaising with the CACS / other teams to ensure smooth running of in-house event.
- General office administration including:
- monitoring / ordering supplies
- provision / maintenance of equipment
- management of outsourced services
- collection / distribution of mail and couriers etc.
- General office maintenance
- Organisation and management of record retention system i.e. archiving and filing of Company records
- Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies
- Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS)
- Contributing to the smooth and efficient administration of the office
- Other ad hoc duties as required
Requirements
- A bachelor’s degree or above is required
- Candidates must have previous experience in a similar role, including experience managing staff
- Strong written and verbal communication skills are essential
- The role requires a practical and solutions-focused approach to problem-solving
- A good technical understanding of M&E systems is required
- Candidates should demonstrate strong interpersonal skills and the ability to work effectively as part of a team
- An awareness of cost control and commercial considerations is expected
- Good understanding of the legal and regulatory environment is important
- Experience operating in a regulated environment would be advantageous
- Proven ability to balance technical and commercial priorities is preferred
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