Sr. Admin Officer, Administration
CLSA · Seoul
Key Areas of Responsibilities
- HR Coverage:
Payroll & Corporate Pension process - work with ADP service provider and perform full spectrum of monthly payroll function, reconciliation, severance pension, social insurances and year-end tax refunds and prepare journal reports as required
Coordinate New Joiner/ Leaver HR processes and act as key point of contact between regional and local office in regard to HR Management
Handle job postings and manage communication with external agency, schedule interviews and coordinate other logistics
Delinquency and crime check with KOFIA, KRX and handle working permit matter when applicable
Arrange annual statutory trainings and KOFIA training for license holders
Manage labor-management council held every quarter and HR policy updates in accordance with Korean labor law
Assist in guiding staff member throughout the HR performance management and goal setting process
Ensure proper filing management is in place for all personal documentation, while maintaining a systematic candidate database/ tracker
Work closely with HR members on ad-hoc projects as assigned
Provide general administration support to the HR team as required
- Admin Coverage:
Oversight of all office administrative works
Support company overall insurances renewal process
Annual medical check-up arrangement
Assist in preparing and maintaining organisation charts
Petty cash management and arrange corporate card issuance and termination
Vendor management and handle invoice payments for vendors and office rent, maintenance etc.
Office maintenance (relocation, renovation, cleaning)
Arrangement of charity (volunteer) activities and year-end events
Support ad-hoc tasks for local office and administrator back up when needed
Requirements
Degree qualified, preferably in Human Resources, Communications or Translation related
Ideally with 10+ years of HR admin and ADP Payroll experience within agencies or financial institutions
Solid business acumen and cultural sense gained from sizeable complex organisation
Highly proficient (close to native) in spoken and written English
Intermediate to advanced Microsoft skills especially in Excel and PowerPoint
Enthusiastic, proactive attitude and a good team player
A proactive self-starter, with the ability to meet tight deadlines
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