Global Real Estate Lease Administrator
Columbia Sportswear · Bengaluru
About the Position
At Columbia Sportswear, our Real Estate and Legal teams play a critical role in supporting global retail operations across North America and beyond. We are seeking a Global Real Estate Lease Administrator to manage lease administration, contract workflows, and real estate data accuracy across our growing portfolio.
This role is ideal for a detail-oriented professional with experience in lease administration, contract management, and real estate operations, who can manage critical data, ensure compliance, and collaborate with cross-functional global teams.
How You’ll Make a Difference
- Manage and maintain the global lease database, including lease abstraction, data entry, and tracking of critical lease dates (renewals, expirations, options)
- Ensure data accuracy and integrity, as lease data directly drives rent payments, financial reporting, and compliance requirements
- Support end-to-end lease and contract administration, including contract review, approvals, documentation, and tracking
- Coordinate and manage construction-related agreements, ensuring compliance with Legal, Finance, Procurement, and Risk requirements
- Process and manage purchase orders (POs) for real estate vendors and service providers, ensuring timely approvals and execution
- Track and manage tenant improvement allowances (TIAs), reimbursements, and lien waivers, ensuring timely submission and follow-up with landlords
- Review and support execution of landlord documents such as Estoppel certificates and SNDA agreements, ensuring consistency with lease terms
- Monitor and generate reports on lease status, critical dates, and contract milestones, supporting business decision-making
- Support audit processes by maintaining proper documentation, compliance checks, and record tracking
- Review CAM charges, taxes, and landlord billings in collaboration with Accounting to prevent overpayments
- Manage and maintain databases for vendors, brokers, contractors, and service providers, ensuring all agreements are documented
- Coordinate with global stakeholders (Legal, Finance, Real Estate, GCC teams) for vendor setup, new store openings, and operational readiness
- Support utility setups and energy vendor coordination across leased locations
- Contribute to process improvement and standardization initiatives to enhance efficiency and governance
YOU HAVE
- Bachelor’s degree in Business, Law, Real Estate, or related field (or equivalent experience)
- 5–8 years of experience in real estate lease administration, contract management, or related roles
- Strong experience in lease abstraction, database management, and contract review
- Hands-on experience managing real estate agreements, construction contracts, and lease documentation
- Experience managing end-to-end contract lifecycle (review, approvals, compliance, renewals)
- Experience with purchase order processing and vendor coordination
- Exposure to US & Canada retail market / landlord coordination preferred
- Familiarity with lease management tools such as ProLease or similar systems (Ariba is a plus)
- Strong knowledge of MS Office (Excel, Word, Outlook, PowerPoint)
- Understanding of audit, compliance, and documentation standards
- Strong communication and stakeholder management skills
YOU ARE
- Highly detail-oriented, with strong focus on data accuracy and compliance
- A strong communicator who can effectively collaborate with global stakeholders
- Organized and able to manage multiple priorities and deadlines
- A problem solver with the ability to analyze, troubleshoot, and improve processes
- Comfortable working in a fast-paced, global environment with cross-functional teams
- Someone who takes ownership of data quality, documentation, and operational excellence
#LI-SA1
#Hybrid
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.