Secretary - UAE Nationals Only

Ajman University · United Arab Emirates

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SUMMARY OF FUNCTIONS:

• Perform a range of basic office support activities for a unit/department, such as answering phones and directing calls, 
• Respond to inquiries and perform routine clerical, data entry, and/or word processing work as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES: 

• Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required. 
• Open and route incoming mail; distribute correspondence and other material to department staff/faculty. 
• Perform a variety of routine typing assignments as appropriate to the position;
• May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters.
• Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine.
• Establish, maintain, process, and/or updates files, records, and/or other documents. 
• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. 
• Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. 
• Order, stock, and distribute office supplies. 
• Run various routine errands, as required, for the unit/department. 
• Perform miscellaneous job-related duties as assigned. 

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in public administration, business administration or any other related discipline
• 1-3 years of experience related to the secretarial field. 

KNOWLEDGE & SKILLS:

• Ability to understand and follow specific instructions and procedures. 
• Ability to prepare and print routine correspondence, labels, and/or other basic written material. 
• Skill in the use of operating basic office equipment. 
• Record maintenance skills. 
• Receptionist skills. 
• Ability to maintain calendars and schedule appointments. 
• Word processing and/or data entry skills. 

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment. 
• No or very limited physical effort required. 
• No or very limited exposure to physical risk. 

SUPERVISION:

Reports to: Dean 

Subordinates: N/A

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