Accounting Specialist

Aptiv · United States

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POSITION SUMMARY

The incumbent in this position is responsible for all steps in the accounts receivable process and assisting the payroll process.  Duties include timely and accurate A/R account management, cash application, cash flow forecast, continuous improvement on financial processes, the creation and implementation of a robust collection processes, reconciliation of accounts, and supporting Human Resources with employee time and payroll data.        

ESSENTIAL FUNCTIONS

• Establish a policy on the collection process subject to review and approval from the Plant Controller.

• Establish guidelines for implementation of collection policy created for approval of the Plant Controller.

• Implement collection policy - Perform collection activities; identify and collect revenue from delinquent customer accounts; notify customers of insufficient payments; monitor open accounts receivable balances and aging reports.

• Continually monitor the effectiveness of collection policy and guidelines established. 

• Meet with the Commercial Sales and Customer Service teams on a weekly basis to collaborate on the collection of accounts. 

• Independently handle bank deposits and cash receipts - Prepare bank deposit slips and deposit checks from customers, when necessary deposit checks via remote desktop.  Post cash receipts including necessary research to ensure payments are posted to the proper customers and invoices.

• Manage financial documents - Maintain accounting ledgers by posting account transactions; perform month-end closing of A/R system and payroll; reconcile accounts; responsible for petty cash; distribution of funds and reconciliation of account; prepare mileage and weekly payout reports; and process expense reports for payment.

• Manage sales documentation - Input daily sales into log and email to department heads; verify daily sales shipment log against company invoices; report weekly sales figures to corporate.

• Maintain financial security by implementing internal accounting controls.

• Update and maintain a six-week cash flow forecast report.

• Support Human Resources payroll and 401(k) management - - Review online timesheets, wage computation, and other information to detect and reconcile payroll discrepancies; enter employee information into the payroll system; verify attendance, hours worked, and pay adjustments, and post information into designated records; record employee information such as exemptions, transfers, and terminations to maintain and update payroll records; process, verify, and transmit payroll to outside vendor; post 401(k) changes, track leave time, such as vacation for employees; issue and record adjustments to pay related errors or retroactive increases; and email temporary employees’ payroll time sheets to various temporary agencies for processing.

• Responsible for post accounts payable audit verification procedure.

• Adhere to EMS and IATF 16949 Policies and Procedures.

• Handle confidential information with complete security; and perform all other related duties as assigned by the Plant Controller.

• SOX Compliance and Awareness

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to make independent judgments on matters of significance. 

• Ability to handle confidential and sensitive information.

• Ability to proficiently use computer programs such as Microsoft Office applications.

• Ability to work effectively with internal/external personnel, customers, vendors, and suppliers.

• Ability to communicate effectively verbally and in writing.

• Ability to multi-task and prioritize work to meet time-sensitive deadlines.

QUALIFICATIONS

• Bachelor's degree from an accredited university.

• Minimum of three (3) to five (5) years of accounts payable, accounts receivable and payroll experience.

• Must have excellent verbal and written communication skills and basic math skills.

• Must be detail-oriented and thorough. 

• Must have the ability to meet time-sensitive deadlines; prioritize assignments, and provide follow-up as required.

• Must be able to read, write, and speak English proficiently.

• Must be proficient with computers and demonstrated skills in office applications such as MS Word, Excel, and Outlook.

• Intermediate/Advanced proficiency with MS Excel preferred.   

• Be able to work independently with little oversight and guidelines. 

PREFERRED QUALIFICATIONS

• Master’s Degree in Accounting, Finance, or a related field is preferred, but not required.

• SAP software experience in a manufacturing environment is highly desired.

• Familiarity with international A/P wires a plus.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee must be able to work in a variety of physical positions, including standing, sitting, bending, walking, and stretching.  The employee is regularly required to talk and/or hear. 

The employee is frequently required to use hands, handle, or feel.  The employee must be able to perform physical activities such as, but not limited to, lifting and/or moving light objects up to ten (10) pounds.  Specific vision abilities include close vision.  Employees may be exposed to hazardous materials and chemicals.

WORK ENVIRONMENT
The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise levels.  Although the employee primarily works in an office environment, while performing the duties of this job the employee is exposed to an industrial manufacturing environment.  The employee may work near moving mechanical machinery and/or vehicles and the noise level in the work environment may range from moderate to loud.  

The duties listed above are intended only as illustrations of the various types of work that may be performed and are not a comprehensive listing of all functions and tasks performed by positions in this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.

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