Senior Fund Administrator

Aztec Fund Administration · Saint Helier

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At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:
 

Reports to Client Relationship Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary

• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings

• Process and co-ordinate routine and complex fund operations

• Ensure accurate investor records are maintained and process all investor changes / transfers thereon

• Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library

• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts

• Ensure regulatory and statutory fillings are made in timely manner

• Manage the accounts distribution and filing process

• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• Experience in, or good knowledge of, the PE Funds industry ideally within a Channel Island setting

• The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Diploma level or equivalent)

• Sound technical financial services knowledge (to be supported through the Aztec Academy)

• Computer literacy skills are essential

• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking (location dependent)

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