Senior Fund Administrator

Aztec Fund Administration · Saint Peter Port

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At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:
 

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of stock exchange listed funds under the direction of a Client Relationship Manager.

Key responsibilities:

• Build and maintain strong working relationships with clients, colleagues and other business contacts

• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters

• Coordinate and review the work of more junior team members

• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings

• Assist with obtaining CDD on shareholders and maintain the register

• Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner

• Liaise with notary offices, government offices, tax authorities and banks (as applicable)

• Ensure regulatory and statutory fillings are made in timely manner

• Prepare manual and electronic payment instructions to settle expenses and complete transactions

• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts

• Assist with audit of corporate entities

• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• The candidate will preferably be studying towards, or qualified in, a relevant professional qualification (e.g. CGI or equivalent)

• 3+ years of experience working as a key part of a client administration team

• Sound technical financial services knowledge (to be supported through the Aztec Academy)

• Strong knowledge of local regulatory framework

• Experience in Listed funds would be advantageous but is not essential

• Computer literacy skills are essential

• Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking (location dependent)

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