Program Administrator- Spanish Bilingual
Bay Area Community Resources · Fairfield · $23–$24/hr (stated in the posting)
Job Description:
Job Description
The Program Administrator plays a central role in ensuring the Fairfield First 5 Center is welcoming, organized, and operating at a high level each day. As the lead of the administrative team, the Program Administrator blends operational leadership with family engagement, bilingual communication and program coordination to create a positive experience for children, caregivers, staff, volunteers, and community partners.
Working closely with the Center Director and multidisciplinary team, the Program Administrator supports daily operations, participant registration, communications and social media, scheduling, reporting, and program logistics while also engaging directly with families through childwatch, parent education, play-based activities, and community events. This role serves as a bridge between administrative systems and family-centered services, helping ensure that the Center operates efficiently while maintaining a warm, welcoming, and relationship-based culture.
Schedule
This is a 40-hour per week position.
Typical schedule:
Monday, Tuesday, Thursday & Friday: 8:00 a.m.–4:30 p.m.
Wednesday: 10:30 a.m.–7:00 p.m.
Occasional weekend hours may be required with advance notice.
Compensation & Benefits
$23–$24 per hour, depending on experience
Agency and Federal Holiday pay
Employee Assistance Program
Medical insurance (based on eligibility)
Dental and Vision Insurance
Life Insurance
Flexible Spending Account (FSA)
Commuter Benefits
Wellhub Wellness Program
Ongoing professional development and training opportunities
Education and Experience
Associate's or Bachelor's Degree in Business Administration, Early Childhood Education, Child Development, Human Services, Communications, or a related field; or a combination of relevant education, training, and experience
Bilingual fluency in English and Spanish (spoken and written) required
Experience providing administrative, operational, or program coordination support, preferably in an educational, community-based, or family-serving setting
Preferred:
Early Childhood Education (ECE) units and/or experience in an early childhood or family-serving program
Knowledge and Skills
Strong organizational, administrative, and project coordination skills with the ability to manage multiple priorities
Strong written and verbal communication skills in English and Spanish
Ability to balance operational responsibilities with family engagement while working both independently and collaboratively
Proficiency with Google Workspace, Canva, social media platforms, and office technology
Communication and Relationship Building
Excellent customer service and relationship-building skills
Ability to communicate effectively with children, caregivers, colleagues, volunteers, community partners, and families from varied cultural, linguistic, and lived-experience backgrounds
Ability to create welcoming, inclusive environments where families feel respected, valued, and connected
Professional Qualities
Passion for supporting young children and families
Commitment to culturally responsive, community-centered, and strengths-based practice
Highly organized, dependable, adaptable, and solution-oriented
Ability to take initiative, exercise sound judgment, and communicate openly and respectfully
Commitment to ongoing learning and professional development
Technical Skills and Physical Requirements
Ability to maintain accurate electronic records, databases, and reporting systems
Ability to regularly lift up to 25 pounds as part of classroom setup, event preparation, and Center operations
Roles & Responsibilities
Administrative Leadership & Center Operations
Lead the Center's administrative functions and support daily operations
Partner with the Center Director to develop administrative systems, operational procedures, and funding-related processes, including CalAIM administration
Oversee participant registration, scheduling, data entry, reporting, recordkeeping, and general office operations
Open and close the Center and help ensure facilities are organized, welcoming, and program-ready
Family Engagement & Communication
Welcome new and returning families and support participant registration and program placement
Provide bilingual interpretation and translation for families, workshops, and written materials
Build relationships that encourage ongoing family engagement and participation
Communications, Outreach & Program Support
Manage the Center's social media platforms and create marketing materials for classes, events, and outreach
Coordinate play experiences, provide childwatch during adult-only programming, and facilitate designated parent education or family activities following training
Coordinate Parent Volunteers and support community outreach, special events, and Center visits
Professional Development & Collaboration
Receive training to conduct Ages and Stages Questionnaire (ASQ) developmental screenings and obtain Community Health Worker (CHW) certification in alignment with CalAIM requirements
Collaborate with colleagues and community partners to provide integrated, family-centered services
Participate in professional development and support shared team responsibilities, outreach activities, and Center events
Fairfield First 5 Center Program Description
The Fairfield First 5 Center (F5C), opening in Summer 2026, will be a vibrant and welcoming hub for families with young children ages 0–5. Funded by First 5 Solano and operated by Bay Area Community Resources (BACR), the Center provides no-cost parent-child interactive classes, developmental screenings, parent education, leadership opportunities, and connections to community resources.
We believe parents and caregivers are their child's first and most important teacher. Through engaging early learning experiences, family-centered support, and opportunities for connection, the Center helps families strengthen parent-child relationships, build understanding of child development, support school readiness, and foster healthy growth and well-being.
The Fairfield First 5 Center will serve a rich mosaic of families, cultures, languages, and lived experiences. We value candidates who bring experience working alongside communities of diverse backgrounds and who demonstrate a commitment to culturally responsive, community-centered, strengths-based, and equity-focused practices.
About Us:
Bay Area Community Resources (BACR) promotes the healthy development of individuals, families and communities through direct services, volunteerism, and partnerships in the San Francisco Bay Area.
We have deep respect for the communities we serve throughout the Greater San Francisco Bay Area, the dedicated staff who show up for those in need, and the opportunity we have been given through this work to promote resilience in tens of thousands of individuals every year.
BACR is an equal opportunity employer. We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment w/o regard to perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, creed, color, genetic information, ancestry, national origin, physical or mental disability including AIDS or AIDS-Related Complex or military status.
Visit our website at www.bacr.org.
Above is the pay range for this position that we reasonably expect to pay. Individual compensation is based on various factors including experience/education, skillset, and geographic location.
More jobs at Bay Area Community Resources · Other jobs in Fairfield