Project Coordinator
Black Box · Bengaluru
Project Planning & Coordination
- Assist in the maintenance of project plans, schedules, timelines, and budgets.
- Coordinate project tasks and activities to ensure alignment with established plans and milestones.
- Track project deliverables and monitor progress against key performance indicators.
- Support resource planning and project scheduling activities.
- Assist Project Managers with project forecasting and status reporting.
Project Monitoring & Reporting
- Monitor project performance and gather project metrics to support reporting requirements.
- Escalate project risks, issues, and roadblocks as appropriate.
- Maintain visibility into project timelines, dependencies, and action items.
Documentation & Governance
- Maintain project documentation, records, and repositories.
- Ensure project documentation follows established standards and version control practices.
- Support project governance activities and compliance requirements.
- Assist in preparing materials for project reviews, audits, and stakeholder meetings.
Communication & Stakeholder Engagement
- Coordinate effective communication across project teams and stakeholders.
- Attend project meetings.
- Assist with meeting agenda creation, document meeting minutes, and track follow-up actions.
- Act as a liaison between project teams, business partners and vendors.
- Support stakeholder engagement and change management activities.
Vendor & Procurement Support
- Assist with procurement-related activities as needed.
- Coordinate with vendors and suppliers to support project deliverables.
- Help monitor vendor performance and contract-related activities.
- Maintain procurement and vendor documentation.
Quality & Continuous Improvement
- Support quality assurance activities to ensure project deliverables meet established standards.
- Assist with compliance and regulatory requirements where applicable.
- Identify opportunities to improve project processes, tools, and methodologies.
- Contribute to organizational project management best practices.
Required Qualifications
Education
- Bachelor's degree in Business Administration, Project Management, Information Technology, Engineering, or a related field preferred.
- Equivalent combination of education and relevant work experience may be considered.
Experience
- 2-4 years of experience supporting projects in a Project Coordinator, Project Administrator, or similar role.
- Experience working in cross-functional project environments with exposure to project management frameworks and project lifecycle management.
- Associate's degree or equivalent industry experience required.
Technical Knowledge & Skills
- Proficiency with project management tools and software such as:
- Microsoft Project
- Service Now
- Oracle Primavera (P6) familiarity is a bonus
- Knowledge of project planning, scheduling, and budgeting practices.
- Familiarity with project management Waterfall methodology.
- Understanding of project controls principles.
- Experience maintaining project documentation and applying version control practices.
- Ability to gather, analyze, and interpret project data and performance metrics.
- Understanding of procurement processes and vendor management principles.
- Familiarity with industry-specific tools and systems relevant to the supported project environment.
Professional Skills
Communication & Collaboration
- Strong verbal and written communication skills.
- Ability to communicate effectively with technical and non-technical stakeholders.
- Strong interpersonal skills and ability to build positive working relationships.
Organization & Execution
- Exceptional organizational and time management skills.
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Proven ability to meet deadlines while maintaining quality standards.
Problem Solving & Adaptability
- Strong analytical and critical thinking capabilities.
- Ability to identify issues, evaluate options, and support resolution efforts.
- Adaptability and flexibility in response to changing project priorities.
Ownership & Accountability
- Demonstrates initiative and proactive follow-through.
- Strong sense of responsibility for assigned tasks and deliverables.
- Ability to work independently while contributing effectively in a team environment.
- Commitment to achieving project and organizational goals.
Customer & Stakeholder Focus
- Customer-service mindset with a focus on stakeholder satisfaction.
- Ability to anticipate stakeholder needs and respond appropriately.
- Effective conflict resolution and relationship management skills.
Preferred Qualifications
- CAPM (Certified Associate in Project Management) certification or progress toward certification.
- Familiarity with ServiceNow Project Portfolio Management (PPM) or similar enterprise project management platforms.
- Knowledge of project financial tracking and budget management.
Why Join Us?
You will play a key role in enabling project success by supporting cross-functional teams, improving operational efficiency, and helping deliver meaningful business outcomes. This position offers opportunities to develop project management expertise, work alongside experienced project leaders, and contribute to initiatives that drive organizational impact.
The Project Coordinator provides critical support to Project Managers and project teams by assisting in the planning, coordination, execution, and monitoring of projects. This role helps ensure projects are delivered on time, within budget, and in accordance with quality standards and organizational objectives. The Project Coordinator serves as a central point of coordination for project activities, documentation, communications, reporting, and administrative functions while fostering collaboration among stakeholders and supporting continuous process improvement efforts. The ideal candidate possesses strong organizational, communication and financial controls skills, and a familiarity with structured cabling systems is a definite edge. Success in this role requires the ability to manage multiple priorities, coordinate with multiple Project Managers and perform responsibilities with a comprehensive and proactive approach.