Recruitment Specialist Coordinator

Arthur J. Gallagher · Mumbai

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We are looking for a detail-oriented and proactive Recruitment Specialist Coordinator to support hiring across our Architecture, Engineering, and Construction functions. The role will involve coordinating end-to-end recruitment activities, working closely with hiring managers, scheduling interviews, maintaining candidate pipelines, and ensuring a smooth candidate experience.

The ideal candidate should have strong communication skills, excellent coordination abilities, and prior experience supporting recruitment in the AEC, infrastructure, construction, real estate, or engineering services industry.

At SSOE, we don’t just talk about the future, we build it. As a leader in industry AI adoption, we empower our team to work smarter by providing responsible access to the industry leading AI Large Language Models, vibe-coding platforms, and securely integrating advanced tools into every role. From day one, you’ll receive the training and support needed to leverage AI as a core tool for enhancing productivity, sparking creativity, and streamlining complex workflows.

• Coordinate the recruitment process for roles across architecture, civil engineering, MEP, structural, project management, BIM, and design.
• Work closely with recruiting team to understand manpower requirements, job specifications, timelines, and priority positions.
• Post job openings on job portals, company career pages, LinkedIn, and other relevant hiring platforms.
• Source and screen candidates through job portals, referrals, databases, LinkedIn, recruitment agencies, and industry networks.
• Schedule interviews with candidates, hiring managers, technical panels, and senior leadership.
• Ensure timely communication with candidates regarding interview schedules, feedback, next steps, and documentation.
• Maintain recruitment trackers, candidate databases, interview feedback records, and hiring status reports.
• Coordinate with candidates for resumes, portfolios, certificates, salary details, notice period information, and other required documents.
• Support offer coordination, salary discussions, approval processes, offer letter release, and joining formalities.
• Ensure a positive candidate experience throughout the recruitment cycle.
• Assist in campus hiring, walk-in drives, employee referral programs, and vendor coordination.
• Liaise with recruitment consultants and staffing partners for niche and urgent requirements.
• Support onboarding coordination by working with HR operations, admin, IT, and project teams.
• Prepare regular recruitment dashboards and reports for HR and business leadership.
• Maintain confidentiality of candidate and company information at all times.
• Assist in creating and updating Job Descriptions and securing required approvals.
• Support candidate communication and follow-ups during the offer to hire stage.

• Bachelor’s or Associates degree in Human Resources, Business Administration, Psychology, Commerce, or a related field.
• 1–4 years of experience in recruitment coordination, talent acquisition, or HR coordination.
• Experience in the AEC, construction, infrastructure, real estate, engineering consulting, or design industry is preferred.
• Familiarity with hiring for technical roles such as Architects, Civil Engineers, Structural Engineers, MEP Engineers, BIM Modelers, Project Managers, and Designers
• Good understanding of recruitment workflows, interview coordination, offer process, and candidate documentation.
• Strong verbal and written communication skills.
• Excellent coordination, follow-up, and stakeholder management abilities.

• Ability to manage multiple hiring requirements simultaneously.
• Good knowledge of job portals such as Naukri, LinkedIn, Indeed, and other sourcing platforms.
• Proficiency in MS Excel, Google Sheets, MS Office, and applicant tracking systems.
• High attention to detail and accuracy in maintaining records.
• Professional approach when dealing with candidates and internal stakeholders.
• Ability to work in a fast-paced, deadline-driven environment.
• Strong organizational and time management skills.
• Basic understanding of salary structures, notice periods, and recruitment documentation in India.

• Coordinate the recruitment process for roles across architecture, civil engineering, MEP, structural, project management, BIM, and design.
• Work closely with recruiting team to understand manpower requirements, job specifications, timelines, and priority positions.
• Post job openings on job portals, company career pages, LinkedIn, and other relevant hiring platforms.
• Source and screen candidates through job portals, referrals, databases, LinkedIn, recruitment agencies, and industry networks.
• Schedule interviews with candidates, hiring managers, technical panels, and senior leadership.
• Ensure timely communication with candidates regarding interview schedules, feedback, next steps, and documentation.
• Maintain recruitment trackers, candidate databases, interview feedback records, and hiring status reports.
• Coordinate with candidates for resumes, portfolios, certificates, salary details, notice period information, and other required documents.
• Support offer coordination, salary discussions, approval processes, offer letter release, and joining formalities.
• Ensure a positive candidate experience throughout the recruitment cycle.
• Assist in campus hiring, walk-in drives, employee referral programs, and vendor coordination.
• Liaise with recruitment consultants and staffing partners for niche and urgent requirements.
• Support onboarding coordination by working with HR operations, admin, IT, and project teams.
• Prepare regular recruitment dashboards and reports for HR and business leadership.
• Maintain confidentiality of candidate and company information at all times.
• Assist in creating and updating Job Descriptions and securing required approvals.
• Support candidate communication and follow-ups during the offer to hire stage.

• Bachelor’s or Associates degree in Human Resources, Business Administration, Psychology, Commerce, or a related field.
• 1–4 years of experience in recruitment coordination, talent acquisition, or HR coordination.
• Experience in the AEC, construction, infrastructure, real estate, engineering consulting, or design industry is preferred.
• Familiarity with hiring for technical roles such as Architects, Civil Engineers, Structural Engineers, MEP Engineers, BIM Modelers, Project Managers, and Designers
• Good understanding of recruitment workflows, interview coordination, offer process, and candidate documentation.
• Strong verbal and written communication skills.
• Excellent coordination, follow-up, and stakeholder management abilities.

• Ability to manage multiple hiring requirements simultaneously.
• Good knowledge of job portals such as Naukri, LinkedIn, Indeed, and other sourcing platforms.
• Proficiency in MS Excel, Google Sheets, MS Office, and applicant tracking systems.
• High attention to detail and accuracy in maintaining records.
• Professional approach when dealing with candidates and internal stakeholders.
• Ability to work in a fast-paced, deadline-driven environment.
• Strong organizational and time management skills.
• Basic understanding of salary structures, notice periods, and recruitment documentation in India.

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