Human Resources Department - Employee Management Associate/AVP

Arthur J. Gallagher · New York City · $42,000 (stated in the posting)

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Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

The Associate/AVP is responsible for coordinating and conducting human resources functions in the areas of recruitment, onboarding, background checks and other ad hoc projects. They also advise and assist in implementing relevant bank policies and procedures.

Recruitment

• Assist in analyzing, evaluating, developing and maintaining the Bank’s staffing needs and ensure its execution by reviewing new hire applications and job descriptions provided by user departments.
• Understand recruitment related employment law.
• Perform full cycle recruitment activities including but not limited to creating job postings, sourcing, screening resumes, liaising with staffing agencies, coordinating interviews, and making recommendations to hiring managers.
• Maintain up to date records of the recruiting process including resumes received, and interviews conducted.
• Assist with the intern to full-time and consultant to full-time conversion process following the Bank’s recruitment policies and procedures.

Onboarding

• Conduct the new hire onboarding program by providing introductory presentations, collecting and verifying required documents, etc.
• Collaborate with Payroll team to maintain and manage information in personnel folders/files/database.
• Conduct annual review of the onboarding documents and process with outside counsel and relevant parties.
• Monitor the legal requirements and changes related to employee onboarding process and make recommendation as needed.

Termination

• Facilitate employee termination processes by sending out relevant notifications, collecting and seeking approvals on access deactivation documents, and setting up exit interviews.
• Document all termination notification, forms and communications.

Compliance

• Follow all internal policies and procedures within the Bank’s risk framework.
• Escalate any potential violation of internal policies and procedures and/or any local, state and federal laws.
• Support periodic audit by providing documentation evidence.

Ad Hoc Project

• Participate and manage departmental/bank-wide ad hoc projects on an as needed basis.

• Bachelor’s degree required, ideally in Human Resources, Organizational Development, Labor Relations, or other related majors; Master’s degree preferred.
• For Associate level, 1-3 years of HR related experience with strong interest and passion in HR as a career required. For AVP level, at least 4 years of HR related experience required. 
• Be capable of multi-tasking and working in fast-paced environment.
• Excellent communication skills in verbal and writing is a must, bilingual ability in Mandarin is highly preferred.

Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.

Recruitment

• Assist in analyzing, evaluating, developing and maintaining the Bank’s staffing needs and ensure its execution by reviewing new hire applications and job descriptions provided by user departments.
• Understand recruitment related employment law.
• Perform full cycle recruitment activities including but not limited to creating job postings, sourcing, screening resumes, liaising with staffing agencies, coordinating interviews, and making recommendations to hiring managers.
• Maintain up to date records of the recruiting process including resumes received, and interviews conducted.
• Assist with the intern to full-time and consultant to full-time conversion process following the Bank’s recruitment policies and procedures.

Onboarding

• Conduct the new hire onboarding program by providing introductory presentations, collecting and verifying required documents, etc.
• Collaborate with Payroll team to maintain and manage information in personnel folders/files/database.
• Conduct annual review of the onboarding documents and process with outside counsel and relevant parties.
• Monitor the legal requirements and changes related to employee onboarding process and make recommendation as needed.

Termination

• Facilitate employee termination processes by sending out relevant notifications, collecting and seeking approvals on access deactivation documents, and setting up exit interviews.
• Document all termination notification, forms and communications.

Compliance

• Follow all internal policies and procedures within the Bank’s risk framework.
• Escalate any potential violation of internal policies and procedures and/or any local, state and federal laws.
• Support periodic audit by providing documentation evidence.

Ad Hoc Project

• Participate and manage departmental/bank-wide ad hoc projects on an as needed basis.

• Bachelor’s degree required, ideally in Human Resources, Organizational Development, Labor Relations, or other related majors; Master’s degree preferred.
• For Associate level, 1-3 years of HR related experience with strong interest and passion in HR as a career required. For AVP level, at least 4 years of HR related experience required. 
• Be capable of multi-tasking and working in fast-paced environment.
• Excellent communication skills in verbal and writing is a must, bilingual ability in Mandarin is highly preferred.

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