Office Clerk

Arthur J. Gallagher · Pasadena

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Effectively and efficiently maintains all file systems.

• Maintains organization and filing systems in office and file rooms
• Creates and Organizes various file types as needed
• Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system
• Searches for and retrieves information contained in files requested
• Other file duties as assigned/needed

Efficiently executes key Administrative Tasks for the Entire Department

• Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.
• Assists with managing the telephone and voicemails of the general office phone line.
• Schedules appointments and sends calendar invitations. Compiles the new hire list.
• Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors. Coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.
• Initiates and coordinates all shipping and mailing needs of department.
• Prepares materials and documents for trainings and meetings.
• Assists Human Resources Team in compiling forms, data and reports for projects.
• Provides assistance during department personnel file and compliance audits.

Effectively and efficiently maintains all file systems.

• Maintains organization and filing systems in office and file rooms
• Creates and Organizes various file types as needed
• Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system
• Searches for and retrieves information contained in files requested
• Other file duties as assigned/needed

Efficiently executes key Administrative Tasks for the Entire Department

• Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.
• Assists with managing the telephone and voicemails of the general office phone line.
• Schedules appointments and sends calendar invitations. Compiles the new hire list.
• Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors. Coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.
• Initiates and coordinates all shipping and mailing needs of department.
• Prepares materials and documents for trainings and meetings.
• Assists Human Resources Team in compiling forms, data and reports for projects.
• Provides assistance during department personnel file and compliance audits.

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