Executive Administrative Assistant
Coherent UK · Glasgow
Coherent is a global leader in photonics, developing advanced laser, optical and materials technologies that enable semiconductor manufacturing, AI infrastructure, advanced communications and precision industrial applications worldwide.
Executive Administrative Assistant – Industrial
We are looking for an accomplished Executive Administrative Assistant to join our Industrial business group headquarters in Glasgow. This is a varied and visible position supporting the EVP Industrial office and helping senior leaders operate effectively in a fast-paced, international environment.
Working closely with the Executive Business Partner, you will coordinate complex global diaries and travel, organise leadership meetings and events, support executive visitors and ensure important priorities continue to move forward.
What You’ll Be Doing
You will provide comprehensive administrative support to the EVP Industrial office and help senior leaders operate effectively in a fast-paced, international environment.
Your responsibilities will include:
Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
Sound judgement and a proven ability to handle sensitive information with integrity and discretion
A proactive, solutions-focused approach and excellent attention to detail
The confidence to work independently, make informed decisions and progress tasks with minimal supervision
High emotional intelligence, professionalism and a collaborative working style
What You’ll Bring
Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation
Demonstrable experience managing complex diaries, international travel, meetings, events and expenses
Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams
Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage
Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders
Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines
Sound judgement and a proven ability to handle sensitive information with integrity and discretion
A proactive, solutions-focused approach and excellent attention to detail
The confidence to work independently, make informed decisions and progress tasks with minimal supervision
High emotional intelligence, professionalism and a collaborative working style
This position provides access to highly confidential commercial, financial, organisational and people-related information. Success will depend on consistently demonstrating exceptional integrity, professionalism and discretion, while building the trust and confidence of senior leaders, colleagues and external stakeholders.
What We Offer
Our benefits vary by country and role. Depending on your location, your package may include:
Competitive base salary and annual incentive eligibility
Employer-supported pension or retirement provision
Health, wellbeing and employee-assistance programmes
Life and income-protection benefits
Flexible-working arrangements, where compatible with the role
Learning and professional-development opportunities
Employee recognition and share programmes
Our ICARE Values
How we work is just as important as what we achieve. Everyone at Coherent is expected to demonstrate our ICARE values:
🤝 Integrity – Create an environment of trust
✨ Collaboration – Innovate through the sharing of ideas
🎯 Accountability – Own the process and the outcome
🌍 Respect – Recognise the value in everyone
🚀 Enthusiasm – Find a sense of purpose in work
Application and Selection
Current employees who wish to apply should submit a cover letter detailing their interest in the position and how their skills and experience align with the requirements of the role.
If you require an adjustment or accessibility accommodation at any stage of the recruitment process, please contact alyxandra.highland@coherent.com. We are committed to providing an inclusive and accessible recruitment experience and welcome applications from people of all backgrounds.
Join us and help shape the technologies that connect, inform and transform our world.
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.
We are seeking a highly organised, proactive and discreet Executive Administrative Assistant to provide trusted administrative support to the Industrial business group headquarters. Working under the guidance of the Executive Business Partner, the role will support the efficient operation of the office, manage complex and confidential information, coordinate global diaries and travel, and ensure that priorities are progressed effectively. The successful candidate will be comfortable operating independently, using sound judgement and taking ownership of tasks with minimal supervision. They will be confident working with senior executives, internal stakeholders and external contacts, and will be able to anticipate requirements in a fast-paced, international business environment.