Risk Administrator
Apex Group · Trianon
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Role Summary
The Risk Administrator is a key support role within the Local Risk Management function, providing administrative, coordination and operational risk support across multiple entities and jurisdictions. The role ensures the timely and accurate execution of core risk processes, governance cycles, and reporting requirements aligned to the organisation’s Risk Management Framework.
This position involves extensive coordination with stakeholders, maintenance of structured risk documentation, monitoring and updating risk records, and supporting incident management, business continuity, risk assessments, and committee reporting. It is suited to individuals who thrive in detail‑oriented, process‑driven environments and want exposure to broader risk management practices including operational risk, business resilience, risk governance, internal audit, and regulatory standards.
Skills / Experience
- Experience in administrative, operational risk, compliance, audit or governance-related roles, ideally within financial services or another regulated industry.
- Exposure to risk management principles, including operational risk, incident management, business continuity (BCP/BIA), governance processes, and structured documentation workflows (training can be provided).
- Experience coordinating multiple tasks, trackers, and deliverables across teams, functions, and jurisdictions, with the ability to manage competing deadlines in a fast-paced environment.
- Strong organisation, time management, and prioritisation skills, with a disciplined approach to documentation, evidence retention, and version control.
- High attention to detail with the ability to maintain accuracy, consistency, and quality across multiple data sources and reporting documents.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word), with confidence using tools such as SharePoint and an ability to learn new systems and reporting platforms quickly.
- Comfortable handling data, analysing trends, preparing summaries or dashboards, and supporting the production of risk metrics (e.g., KRIs/KPIs).
- Clear and professional written and verbal communication, including preparing summaries, action logs, committee content, and engaging with stakeholders at different levels.
- Strong interpersonal skills, able to build collaborative working relationships while following up persistently and professionally on outstanding actions.
- Resilient under pressure, adaptable to changing priorities, and able to work methodically in complex environments.
- Demonstrates confidentiality, integrity, and sound judgment when handling sensitive information.
- Analytical and problem‑solving minded, with the ability to interpret information, understand processes, and contribute to improvements.
- Self‑motivated, reliable, and delivery‑focused, with a proactive approach to completing tasks and solving problems.
- Collaborative, able to build strong working relationships and communicate professionally at all levels.
- Resilient under pressure, able to work effectively in a fast‑paced environment with changing priorities.
- High integrity, governance awareness, and alignment to a control-focused environment.
- Adaptable and flexible, open to learning, feedback, and evolving to meet organisational needs.
- Demonstrates curiosity, eagerness to learn, and ambition to progress within the Risk Function.
Key Responsibilities
Provide support to the Risk Manager and Head of Risk in the implementation and ongoing
compliance with the Apex’s Group’s Risk Management Framework:
Risk Framework & Operational Risk Support
- Support the maintenance of risk assessments, risk registers, and key components of the Risk Management Framework.
- Assist with reviewing and updating risk information to ensure version control, consistency of narrative, and alignment with current risk profiles.
- Help coordinate the input of stakeholders into risk assessments, trigger events, and other risk processes.
- Maintain trackers that monitor risk metrics, control effectiveness, and outstanding remediation items.
Incident & Issue Management Support
- Support the end-to-end incident management process by monitoring incident logs, ensuring updates are captured accurately, and supporting timely closure of actions.
- Maintain oversight of incident statuses, follow up with teams for progress, and escalate recurring or overdue matters where required.
- Assist with preparing incident summaries and insights for governance reporting, ensuring information is clear, complete, and aligned with reporting standards.
- Contribute to basic root cause analysis activities and ensure documentation, evidence, and remediation steps are clearly recorded.
Business Continuity & Resilience Coordination
- Support the planning, coordination, and tracking of Business Continuity (BCP) and Business Impact Assessment (BIA) activities across multiple business areas.
- Maintain BCP/BIA documentation, ensure information remains updated, and coordinate with stakeholders on scheduled reviews, testing, and refresh cycles.
- Assist in documenting outcomes, identifying gaps, and capturing improvement actions following continuity testing or BIA updates.
Governance & Reporting Support
- Assist in preparing and consolidating information for governance forums, including audit and risk committees, and Board-level reporting.
- Maintain governance trackers, logs, calendars, and follow-up actions to ensure completeness ahead of governance meetings.
- Support the creation, formatting, and quality review of reporting packs, ensuring all submissions are accurate, consistent, and aligned with risk management standards.
- Contribute to the preparation of risk dashboards, summaries, and status updates used in senior stakeholder reporting.
Committee & Review Process Support
- Support review processes relating to business acceptance, client onboarding, or internal approval committees by ensuring documentation is complete, aligned with policy expectations, and submitted within required timelines.
- Assist with coordinating review cycles, maintaining approval logs, and ensuring required evidence and governance documentation is in place.
Policy, Procedure & Remediation Support
- Maintain central trackers relating to policy adoption, policy reviews, and associated governance requirements.
- Support monitoring of remediation actions, following up with business areas to ensure updates are captured and progress is documented.
- Assist in collating evidence and ensuring alignment with policy frameworks, compliance standards, and audit requirements.
Audit & Assurance Coordination
- Assist in preparing documentation, evidence, and responses for internal/external audits or oversight reviews.
- Maintain audit files, ensuring traceability, version control, and alignment with governance expectations.
- Support completion of questionnaires, requests lists, and follow-up items needed for audit readiness.
Data, Reporting & Analysis Support
- Assist in compiling data for KPIs, KRIs, and risk trend analysis.
- Provide support with maintaining data integrity across trackers and reporting tools.
- Contribute to enhancements in reporting, including digital transformation initiatives or automation opportunities.
Training, Awareness & Risk Culture
- Support risk training sessions and awareness initiatives.
- Assist in preparing materials, tracking attendance, and maintaining relevant training records.
- Help promote consistent understanding of risk processes across stakeholders.
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.