Site Document Controller

Al Shirawi Group · Dubai

Roles and responsibilities:

Manage Site Offices for ASCC and Consultants and Client
All Submittals from ASCC and Subcontractors
Ensuring all Logs are updated weekly by both ASCC and Subcontractors
Letters for Projects
Arranging coordination for all NOC’s from various Authorities
Weekly Progress Report Coordination and issue to GAJ
Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
Intake of all Subcontractors Material Samples and Document submittals
Dealing with any Consultant and/or Client requests
Keeping timesheets and records to accounts
Dealing with and answering all mails from Consultants and Subcontractors
Filing and recording weekly MOM for meetings.
All Project Documents filing
Raising PR’s for Project
Managing Petty Cash for Project
Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
Shopping for Project Offices Welfare facilities
Keeping records of all Project Staff Vacation Tracker
Updating weekly Trackers for Project including Authorities and NOC’s
Scanning and Photocopy works for ASCC Staff and Consultants and Client
Keeping track of all Stationery required for site offices
Administration work for projects

Must have skills:

Fluent in English - writing and speaking.
Experience in Managing projects documents and logs for the ID projects.
Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.
Strong knowledge of filing systems, project documentation, and MS Office.
Have experience in preparing the transmittals for all the type of shop drawings, materials submission.