Admin Coodinator

Al Shirawi Group · Dubai

Key Responsibility –

After receipt of job card request from sales, review the documents and provide Oracle Sales Order number to open job card and update job details in excel database.
In case of any shortage of documents, intimate to sales department on the same day itself.
Creating item codes and punching the sales order in the Oracle System.
Preparation of job cards within 24 hours (working days) of time after getting documents from sales dept. and issue copy to design department.
Submitting and monitoring job cards up to Dy. CEO’s approval.
As per payment terms, need to send Pro-Forma invoice to client upon request.
Job card revisions to be done on the same day of request.
Providing the delivery confirmation to customers within 24 hours (working days) after getting notification mail from PPC department for local customers, trading & export shipments.
Preparation of export invoice and packing list for drop shipments.
Initial process of Purchase Requisition raising (OCAD / 600K Series / 100K series).
Maintaining all the admin dept. trackers and production plans on daily basis.
Maintaining all office documents on time for ISO procedure requirement (Shared/Online Files) in appropriate formats.
Adaptive of the miscellaneous tasks.

Qualifications & Skills –

Education – Graduates
Problem-Solving Skills: Strong analytical and problem-solving abilities to troubleshoot production issues.
Communication: Excellent verbal and written communication skills for effective coordination with cross-functional teams.
Software Proficiency: Familiarity with production planning software and ERP systems.
Work Environment – Fast-paced manufacturing environment requiring to be agile and quick responsive.