Executive Assistant
Essar · Mumbai
Key Responsibilities:
Executive Support:
Provide day-to-day administrative support to the senior executive (e.g., CEO, CFO, CIO, etc.), managing schedules, appointments, and meetings.
Proactively manage the executives calendar, ensuring optimal time management and avoiding scheduling conflicts.
Organize and prepare materials for meetings, presentations, and reports, ensuring that all necessary documentation is available.
Handle confidential and sensitive information with the utmost discretion and professionalism.
Communication Management:
Serve as the primary point of contact between the senior executive and both internal and external stakeholders.
Screen and manage phone calls, emails, and other communications, prioritizing urgent matters.
Draft correspondence, including emails, memos, and reports, as required.
Handle incoming inquiries and route them to the appropriate person or department, ensuring timely responses.
Travel and Logistics Coordination:
Arrange complex travel itineraries, including flight bookings, hotel accommodations, transportation, and visas as required.
Coordinate travel schedules and ensure all logistics are in place for business trips.
Prepare detailed itineraries and ensure smooth execution of travel arrangements.
Event Planning and Coordination:
Organize internal and external meetings, conferences, and events.