Engineering- Inventory Purchasing Coordinator

Monarch Casino & Resort · Atlantis Reno

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At Atlantis Casino Resort Spa, we are more than just a premier destination for luxury gaming and hospitality in Reno, Nevada; we are creators of unforgettable moments. Our commitment to excellence shines through our exceptional gaming, exquisite dining, and indulgent spa services, all set in an inviting and sophisticated atmosphere. As a family-owned business, we prioritize nurturing lasting relationships with our guests and the community, ensuring that every interaction is warm, memorable, and tailored to foster a true sense of belonging.

Come join Team Atlantis! We are currently accepting applications for Inventory Purchasing Coordinator. This position be responsible for inventory management, monitoring stock/usage levels and ensuring proper stock balancing, this person will also be responsible for reconciliation of all credit card purchases. This position requires effective communication with multiple vendor/suppliers/department Managers. The Inventory Purchasing Coordinator works collectively with the other Managers to ensure critical spares are in stock and maintained at appropriate levels.

This position requires being on-site full-time at the resort. Relocation assistance is not available.

Qualifications:

Strong organizational and interpersonal skills required. Ability to multitask and prioritize with demonstrated experience working with deadlines. Must be detail oriented with excellent communication skills to assist with for oral, written and visual presentations. Ability to effectively bridge communications between team members and management for successful operations. Successful management of numerous independent projects concurrently.

Must be flexible and immediately responsive to evolving business needs.

EDUCATION:

A high school diploma, a Certificate of General Educational Development (GED), or an equivalent combination of education, experience and training.  

ADDITIONAL REQUIREMENTS/RECOMMENDATIONS:

Necessary:

• Working knowledge of CMMS programs
• Strong knowledge of work order management process
• General knowledge in all crafts such as carpentry, electrical, mechanical, plumbing, HVAC, etc.
• Excellent organizational skills

Preferred:

• Knowledge of Inventory control measures
• Stratton Warren System experience
• HotSOS experience and/or training.

ESSENTIAL JOB FUNCTIONS:

• Preparing and submitting Purchase requisitions in a timely manner for approval by management.
• Receiving material and supplies from vendors. This includes checking quantities, specifications and condition against the purchase order, noting receipts, back orders, complete orders, and preparing receiving documents so vendor invoices can be honored.
• Putting away items. This task involves manually storing the items in the proper location and entering the quantity to update the inventory record in CMMS.
• Issuing materials. When the Schedule Planner presents work orders at the stores window, the Inventory picks the items from the bins, enters the quantity issued and work order number, and issues the materials, obtaining the Schedule Planner’s signature prior to parts placement in a Kit Box.
• Handling returns. The attendant places returned materials back in inventory, adjusting the inventory record accordingly.
• Overseeing tool control. Company tools are issued and returned, just as materials are. The Inventory Purchasing Coordinator checks tools out and in, operates the tools to ensure they are in good condition when issued and again when returned, and notifies planning if tools require repair. The attendant might sharpen tools and make other minor adjustments.
• Preparing work requests for repair of stores-related equipment.
• Monitoring inventory levels. The Inventory Purchasing Coordinator runs usage reports, out-of-stock reports, and special reports, analyzes these records, recommends corrective action, and implements the improvement actions.
• The Inventory Purchasing Coordinator works collectively with the other Managers to ensure critical spares are in stock and maintained at appropriate levels.

JOB DUTIES:

Inventory

• Monitor inventory usage and create purchase orders accordingly
• Create/update ordering and production schedules as needed
• Manage supplier communications and oversee status of all orders
• Provide regular updates to department managers
• Interface with staff to plan, organize and direct activities required for shipping products and meeting deliverables
• Problem solve as needed to ensure timely order fulfillment
• Manage an array of internal and external resources to successfully complete projects

Purchasing

• Purchasing, Receiving, Replenishment, Tracking, Notating status updates on HotSOS
• Orders in HotSOS needing parts or equipment with an eta of five or more days moved to parts pending
• Reconciling of the credit card needs a detail description of parts used and location used
• Use of proper codes to charge correct department
• He/She will need to set up new Atlantis accounts with the Vendor / Supplier
• Stratton Warren – use of internal inventory replenishment, primary use for high dollar amount projects of five thousand dollars and above unless the vendor / supplier does not take a credit card

***MUST adhere to all grooming standards, no "visible" tattoos/piercings or unnatural hair colors***

Atlantis Casino Resort Spa fosters a team working environment and an environment that is focused on Team Member recognition and appreciation. Some of the ways in which we accomplish this is by offering the following: 

• Comprehensive benefits (medical, dental, vision, supplemental coverage)
• 401K retirement savings plan + discretionary match
• Education Tuition Reimbursement Program
• Paid Vacation
• Holiday Pay
• Recreation /Fitness Discounts
• Weekly Resort Prizes
• Career Development and Training Workshops
• FREE daily meal
• Internal Advancement

We believe that our people are at the heart of our success. By investing in our team through growth opportunities and robust training programs, we cultivate an environment of loyalty and pride. Our focus on building a talent ecosystem in collaboration with local institutions enables us to ensure that every experience at Monarch reflects the luxury and dedication we stand for. Join us in creating extraordinary experiences that inspire and elevate the spirit of hospitality.

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