eBilling Specialist
Greenberg Traurig · Warsaw Center of Excellence
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment
Join our Revenue Management Team as an eBilling Specialist located in our Warsaw Center of Excellence office (remote).
This role requires availability to work in the afternoons (2 p.m. to 10 p.m.)
Position Summary
The eBilling Specialist is responsible for handling all aspects of electronic billing for the firm’s e-clients, including implementation, maintaining client eBilling requirements, and ensuring accurate and timely invoice submission through eBillingHub. This role works closely with attorneys, billing staff, and local offices to resolve eBilling issues, manage rejections, appeals and budgets, and ensure compliance with client guidelines.
Key Responsibilities
Implements and onboards new clients onto eBilling platforms, including setup, mapping, and maintenance of client billing information within the firm’s eBillingHub
Submits electronic invoices accurately and timely in accordance with client eBilling guidelines
Monitors invoice status and manage rejections, reductions, and appeals to ensure maximum recovery
Researches and resolves invoice discrepancies by collaborating with attorneys, assistants, billing teams, and client representatives
Identifies and resolves rejection code issues; reviews and analyzes recurring rejections to identify root causes and ensure similar issues do not occur on future bills
Maintains and updates client billing requirements, rules, and vendor portal settings
Submits accruals and budgets through third-party vendor systems as required by clients
Manages submission and maintenance of timekeeper approvals on client vendor sites
Works closely with local offices to coordinate workflows and ensure successful invoice processing
Generates and reviews billing reports to track submission status, outstanding invoices, and client trends
Provides support to internal staff regarding procedures and client requirements
Ensures compliance with firm policies and client standards
Qualifications
Skills & Competencies
Highly motivated self-starter with the ability to process a high volume of electronic bills per month with minimal supervision
Ability to work under pressure to meet strict deadlines, manage complex eBilling transactions, and effectively prioritize multiple tasks
Strong attention to detail and outstanding organizational skills
Demonstrates the ability to adapt and shift priorities in a fast-paced environment
Requires strong analytical and problem-solving skills to identify and resolve issues independently and effectively
Exemplifies excellent interpersonal and written/verbal communication skills, maintains a professional demeanor, and thrives in collaborative, team-oriented environments
Education & Prior Experience
Bachelor’s degree or equivalent experience preferred
A minimum of 2 years of experience in legal billing or eBilling within a law firm or professional services environment
Technology
Experience with third-party eBilling platforms (e.g., Legal Tracker, BillingPoint, CounselLink, Tymetrix, or similar systems)
Aderant, eBillingHub and/or Elite experience preferred
Strong understanding of legal eBilling processes and client billing guidelines
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Other:
Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.