Finance Executive (AP)
IHG · Singapore
Invoicing (Purchase Plus & PeopleSoft)
· Receive and verify daily purchase orders (POs).
· Interface supplier invoices from Purchase Plus into PeopleSoft
· Download and review invoice interface reports from PeopleSoft
· Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue Pos
Supplier Management
- Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
- Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
- Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.
Catalogue & Buy list Management)
- Create new items in Buy list in accordance with P&P policy.
- Understand requisition processes via Buy list and informal suppliers.
- Obtain HOD-approved quotations prior to item creation in Purchase Plus
Invoice Processing
- Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.
- Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
- Follow up on maintenance contract statuses.
- Manage processing of:
- Preapproved invoices
- Workflow invoices
- Manual Payment Forms
- GIRO payments
Weekly Pay cycle Review
- Review weekly pay cycle files for accuracy; identify and escalate discrepancies.
- Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors.
- Recheck revised pay cycle files before bank uploads.
- Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.
General Cashier
- Audit daily collections against General Cashier Summary and bank-in slips.
- Witness daily and weekly DIY laundry cash counts.
- Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count).
Other Duties
· Perform other duties as assigned
People:
- Collaborate with internal departments to ensure adherence to finance policies and procedures.
- Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.
- Provide backup support to other finance team members during absences
Responsible Business:
· Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.
The Finance Executive is responsible for the accounts payables. He/she is responsible in ensuring all vendor invoices, related documentation and approvals (according to hotel’s delegation of authority) are correct prior to processing. He/she also ensures timely payments to vendors and all control procedures are in place relating to accounts payable processes.