Finance Officer
JGC Group · KE
Financial Record-Keeping & Bookkeeping
Maintain accurate and up-to-date records of all financial transactions in the accounting system (ERP/accounting software).
Process and post journal entries, invoices, payments, and receipts in accordance with approved accounting policies.
Ensure all transactions are properly coded, authorised, and supported by adequate documentation.
Maintain organised filing systems for all financial records, vouchers, and supporting documents.
Accounts Payable & Receivable
Process supplier invoices, verify against purchase orders and delivery notes, and prepare payment runs for Finance Manager approval.
Maintain an accurate creditors ledger and ensure all supplier payments are made within agreed terms.
Raise sales invoices and follow up on outstanding receivables; maintain a debtors ledger and provide aged debt reports to the Finance Manager.
Reconcile supplier and customer accounts and resolve discrepancies promptly.
Bank & Cash Management
Perform daily and monthly bank reconciliations for all Zoomlion Kenya bank accounts.
Manage petty cash float, process petty cash payments, and conduct regular cash counts.
Prepare and submit bank payment instructions and ensure all electronic fund transfers are properly authorised.
Monitor bank balances and flag funding requirements to the Finance Manager.
Payroll Support
Assist the Finance Manager in processing the monthly payroll, ensuring accuracy of staff salaries, allowances, and deductions.
Compute and remit statutory deductions including PAYE, NSSF, NHIF/SHIF, and NITA contributions within KRA and statutory deadlines.
Maintain payroll records and reconcile payroll accounts monthly.
Respond to staff queries regarding pay slips and statutory deductions.
Tax & Statutory Compliance
Prepare and submit monthly and annual statutory returns including VAT, PAYE, withholding tax, and corporate tax schedules to KRA via iTax.
Maintain a tax compliance calendar and ensure all filings and payments are made on time to avoid penalties.
Liaise with the Finance Manager and external tax advisors on tax planning and compliance matters.
Maintain up-to-date knowledge of Kenyan tax legislation and regulatory requirements relevant to the organisation.
Financial Reporting
Prepare monthly management accounts schedules including trial balance, income and expenditure summaries, and balance sheet reconciliations for Finance Manager review.
Compile and analyse budget-versus-actual reports and highlight variances for management attention.
Support the preparation of quarterly and annual financial statements.
Prepare ad hoc financial analyses and reports as requested by the Finance Manager or Country MD.
Procurement & Asset Support
Maintain the fixed asset register; record asset acquisitions, disposals, and depreciation in line with company policy.
Support the procurement process by verifying supplier quotations, purchase orders, and goods received notes against approved budgets.
Coordinate with the Procurement and Operations teams to ensure financial documentation is complete for all purchases.
Audit & Internal Controls
Support internal and external audit processes by preparing schedules, providing supporting documentation, and responding to auditor queries.
Ensure adherence to internal financial controls and escalate any control weaknesses or irregularities to the Finance Manager.
Assist in implementing audit recommendations and improving financial processes and controls.
Perform any other duties as assigned by the Finance Manager.
Qualifications
Bachelor's degree in Finance, Accounting, Commerce, or a related field.
CPA (K) Part II or above required; CPA (K) finalist or full member is strongly preferred.
Membership of ICPAK (Institute of Certified Public Accountants of Kenya) is an advantage.
Experience
Minimum of 3–5 years of experience in a finance, accounting, or bookkeeping role.
Proven experience managing KRA statutory filings (VAT, PAYE, withholding tax) via the iTax platform.
Hands-on experience with accounting/ERP software (Sage, QuickBooks, SAP, Oracle, or equivalent).
Experience in a transport, logistics, waste management, or service industry environment is an advantage.
Technical Skills
Strong bookkeeping and accounts reconciliation skills.
Proficiency in KRA iTax platform and Kenyan tax legislation (VAT Act, Income Tax Act, Employment Act).
Advanced MS Excel skills (pivot tables, VLOOKUP, financial modelling).
Experience with payroll processing and statutory deduction computation.
Familiarity with IFRS or IPSAS accounting standards.
Core Competencies
High level of accuracy and attention to detail in financial record-keeping.
Strong integrity and commitment to financial controls and ethical conduct.
Organised and able to manage multiple deadlines simultaneously.
Good communication skills with the ability to liaise professionally with internal teams, suppliers, and regulatory authorities.
Proactive, self-motivated, and able to work with minimal supervision.
Team player who supports the wider finance and operations teams effectively.