Procurement Lead - Non-Medical Equipment & Supplies

King's College · Dubai

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Contract Management

Provide support to the Procurement team ensuring all contracts are drafted and completed correctly in conjunction with the Legal team
Work with the business to retrieve contracts and historical records to build a comprehensive contracts database
Manage contract execution for various requirements in liaison with KCH end-users; act as point of contact for all contract matters related to hospital operations, including facility
Establish and negotiate contract terms and conditions to secure advantageous terms and maintain supplier relationships
Prepare and issue Service Agreements and Subcontracts
Prepare and issue Purchase Orders (PO) and Contracts, coordinating with the Expediting/Logistics Team for shipping and reception of goods/services
Coordinate techno-commercial bid evaluations and related activities up to PO or Subcontract award

Supplier & Stakeholder Management
Investigate potential suppliers, prepare vendor lists, and assess supplier capabilities
Maintain existing supplier relationships and initiate potential new supplier relationships
Coordinate and liaise with internal operating divisions and support divisions, organizing pre-bid and pre-award meetings, strategy formulation, evaluation, and selection in close coordination with end-users and approval authorities
Coordinate with suppliers, clients, and project management regarding specifications, costs, inspections, and similar issues related to materials, parts, and equipment

Governance & Continuous Improvement
Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
Identify opportunities and implement actions to achieve efficiencies
Proactively search for and identify areas of cost reduction across procurement categories
Develop and implement sourcing strategies, upstream planning, and spend analysis for assigned categories and projects
Create an environment that supports procurement best practices, policies, and procedures while mitigating schedule risks
Perform any additional duties reasonably assigned by the organization or line manager, even if not explicitly listed in this job description, to meet operational needs and support specific objectives of your department and organization
Comply with all organizational and departmental policies, procedures, legal requirements, and applicable regulations at all times, and take personal responsibility to read, understand, follow and keep updated with the latest versions.
Avoid and report any actions that may cause financial loss, reputational damage, or breach of trust to the organization, including fraud, dishonesty, or misrepresentation, which may result in disciplinary action, termination, and legal liability.
Maintain confidentiality of all organizational, patient, client, and employee information in accordance with policies and laws.
Other Responsibilities

Procurement Operations

Manage procurement of various goods and services requirements for KCH
Work cross-functionally with departments to determine procurement needs, quality and delivery requirements, and achieve the lowest total cost for materials
Manage the procurement process on the Oracle system
Work in accordance with company procedures to ensure professional, ethical, reliable, and cost-effective procurement of materials and services through market research, budgeting, and estimating evaluations
Assist the Procurement Director in implementing procurement guidelines, policies, and procedures

Tendering & Evaluation

Manage the tender process from requirement identification through negotiation, evaluation, solicitation, and contract award
Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals, performing cost analysis to determine best outcomes for KCH
Receive and evaluate bids as per standard criteria, negotiating commercial terms, payment terms, and discounts with suppliers
Prepare Techno-commercial Bid Evaluations and process activities leading to contract or sub-contract award

Education & Qualification

Bachelor Degree in Procurement, Supply Chain Management, Business Administration, Commerce, Economics, or related field (or Bachelor/College of Engineering) preferred. Certifications like CPP, CIPS certification will be an added advantage
Proficient in Oracle and/or Cerner.

Experience

Minimum 2 years in Procurement, Contracts and Tendering, preferred
Knowledge of local suppliers, brands, high negotiation skills

This role is responsible for ensuring that all contracts are effectively managed, both in terms of being “fit for purpose” and renewed in a timely manner, in line with King’s College Hospital (KCH) guidelines, policies, and procedures. The position oversees the full procurement cycle, including supplier evaluation, product and service assessment, and negotiation of contracts. It ensures that approved purchases are cost-efficient, compliant, and of high quality, while maintaining strong supplier relationships and supporting continuous improvement in procurement practices

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