Senior Finance Manager - Budget and Planning

International Rescue Committee · Bangkok

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The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Background/IRC Summary:  The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary: Primarily based in Bangkok / MaeSot, occasionally required to travel to field offices. Senior Finance Manager will work under the direct supervision of Senior Finance Coordinator and will provide support to Finance and Program Teams on data compilation and consolidation for budget preparation, financial reporting, and training of staff.

He/she is responsible mainly for managing financial data for the budgeting and reporting function (grants and contracts) of Thailand Country Program to ensure timely and accurate financial report and, grant and operating budget preparation, treasury management.

The position is responsible for coordinating with respective teams to obtain and analyze information for budgeting, development of spending plan/forecast, project financial transactions, financial reporting and ensuring project budget and financial data management are reconcilable and provide meaningful usage and in compliance with rules and regulations, policies, and procedures.

Major Responsibilities:

I.Manage Data for Budgeting, Reporting, and Analysis:

• Prepare, analyze, revise, and maintain data for the country office Operating Budget, ensuring it is monitored effectively and efficiently on a timely basis.
• Gather and analyze information for the revision of all grant budget proposals, ensuring all budget line items are allowable, allocable, and reasonable per donor requirements.
• Work closely with program staff in preparing and/or revising grant budgets for new proposals or realignments, ensuring timely submission and adequate coverage of country operating and headquarters costs.
• Consolidate and update all grant pipeline information from Program and Finance departments monthly and propose/prepare budget revisions as necessary to ensure spending is carried out according to plan.
• Prepare monthly Budget versus Actual (BVA) reports in donor currency; review BVA spending plans and analyze BVA reports to ensure maximum utilization of budgeted amounts and provide relevant inputs/recommendations to budget holders for realignment as required.
• Draft donor financial reports and fund requests for review by the Deputy Director Finance, ensuring timely preparation and submission; monitor and maintain reporting schedules accordingly.
• Prepare and submit statutory/regulatory reports required by relevant government ministries in a timely and accurate manner, ensuring compliance with local reporting requirements.
• Prepare other finance-related reports as required by donors on an ad-hoc basis, ensuring accuracy and alignment with donor-specific formats and timelines.
• Prepare monthly field expense reports, analyzing the use of unrestricted funding versus approved allocations.
• Draft the timesheet planning worksheet and distribute it to country office supervisors, ensuring cost allocations are allowable, allocable, and reasonable per donor requirements.
• Develop and prepare templates for data compilation and consolidation.

II.Training:

• Provide training and support to country office program and operational staff on the use of templates for budget proposals, revisions, pipeline, and spending plan reports.

III.Other Responsibilities:

• Ensure the completeness of the grants financial documentation of the centralized grant filing system.
• Assist with the internal and external audit when required.
• Review payment submissions to ensure compliance with IRC policies and donor regulations, including allowable expenses, correct charge codes, accurate calculations, and complete supporting documentation.
• Integra System / General Ledger and Budget Ledger Processing:
• Upload entries of Integra accounting system changes, including chart of accounts, coding, exchange rates, and transactions.
• Review office accounting transactions prior to upload, ensuring Integra system uploads proceed on time for monthly close.
• Ensure a backup and retention procedure is in place and followed for all Integra master files, saved on the network drive.
• Review and analyze monthly financial data/spreadsheets submitted by offices prior to uploading into Integra and Microsoft Dynamics 365, identify discrepancies, and provide corrective feedback to Finance staff by email.
• Assist in cost allocation and data mapping process
• Perform other duties, as appropriate or requested

Key Working Relationships:

Position Reports to: Senior Finance Coordinator
Position directly supervises: 

Indirect Reporting:
Other Internal and/or external contacts:

Internal: Operations Staff and Program Coordinators and Other Program Staff.

External: Banking Managers, Donors, and local government staff (taxation and regulation related), External Auditors.

Job Requirements:

 Education:

Bachelor’s degree in Business Administration, Commerce or Finance, Computer Sciences, or Statistics.

 Work Experience:

• Minimum of three (3) years of data management and analysis, understanding of finance and accounting       information.
• Experienced in budgeting and with various computerized system and financial related software (ERP, spreadsheets, accounting packages).

• Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
• Able to communicate effectively (written and verbal) in English with program staff, management, and employees
• Comfortable making decisions.
• Good organizational, time management and interpersonal skills
• Experienced Data Analytic, ability to perform Power Query and BI, produce dashboard and manage big data

Demonstrated Skills and Competencies:

• Strong interpersonal and leadership skills, cross group collaboration compliance, proactive and innovative approach
• Strategic thinker with excellent interpersonal, leadership, problem solving, decision making and follow-up skills
• Excellent multi-tasking, organized, and hands on experience with high achievement
• Being a self-starter with drive and initiative and able to work as a team with a positive attitude and open minded
• Considerate and deliberate in dealing with people with good negotiation skills
• Deadline oriented
• Positive attitude and excellent service mind
• Very strong proficiency in MS Word, Excel, and PowerPoint is required.
• Some experiences in Enterprise Resources Planning System

Language Skills:  Excellent in English communication of speaking, listening, and writing

Certificates or Licenses: an asset

Working Environment: Based in Bangkok / Mae Sot office, occasionally required to travel to field offices and joined with regional conference and workshop, if required.

Standard of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Safeguarding (including PSEAH, Adult Safeguarding and Child Safeguarding), Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

DEADLINE FOR APPLICATION:                   1 October 2026

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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