Grants Officer

International Rescue Committee · Kyiv

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The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Grants Officer will be part of the Grants Department and will report to the Grants Manager. This position’s main responsibilities include contributing to efficient grants and project cycle management, including reporting, and supporting donor engagement and business development efforts. The Grants Officer acts as an important link between different teams, ensuring effective and transparent information sharing.

KEY RESPONSIBILITIES

• Proposal Development and Fundraising
  • Assist with research and gather relevant information for proposal design, donor engagement and other business development efforts.
  • Support in identifying and keeping track of all Donor engagement, new opportunities, pipelines and submissions.
  • Contribute to the development of high-quality donor communication and engagement materials, such as Fact Sheets, Capacity Statements and Human-Interest Stories.
  • Provide support throughout the proposal development process, including facilitating Project Design Meetings, taking notes, tracking completion of action points/milestones and sharing process updates to relevant team members.
  • Contribute to key proposal components, including the write up/compilation of inputs and the development of frameworks, budgets and annexes.
  • Participate in the quality review of final proposal packages – assessing all components for coherence, completeness and, if applicable, rating according to quality markers.
• Grants Management
  • Track grant milestones, targets, financial allocations, and project timelines to facilitate strategic decision-making.
  • Contribute to the maintenance and updating of the IRC’s Opportunity Tracking & Implementation System (OTIS).
  • Maintain and update online filing systems, ensuring all relevant documentation and key communications are appropriately filed for all grants.
  • Support the maintenance and updating of the Ukraine Grants and Pipeline tracker.
  • Under the supervision of the Grants Manager, support revision processes and amendments for ongoing grants, whenever the need arises.
  • Support the Grants Manager to ensure that information on all Donor communications, regulation changes, and meetings or events are disseminated as needed.
  • Assist with preparing Project Cycle Management (PCM) meeting agendas and slides, write meeting notes/action points, and follow up on action points with relevant departments on as need basis.
  • Support the updates of relevant PCM documents such as project dashboards, project summaries, partnership tracker and others.
  • Contribute to the development and successful submission of high-quality donor reports (narrative and financial) according to IRC and donor regulations.
  • Work with communications, program and MEAL colleagues to collect lessons learned and case studies from the IRC and partner organizations.
  • Support post-award donor engagement, including assisting the planning and preparation of donor monitoring visits by developing agendas, briefing notes, and contributing to administrative arrangement.
  • Undertake other vital grants management, program development, monitoring and evaluation, communications and external relations activities as requested.

JOB REQUIREMENTS

Education:

• Bachelor’s Degree or equivalent in International Affairs, Development, International Political Economy, Political Science, Social Science or another relevant subject.

Experience:

• 1-2 years of relevant work experience, preferably in an NGO, international organization or Ministry.

Demonstrated Skills and Competencies:

• Strong experience with Microsoft Word, PowerPoint Excel, and Outlook.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time.
• Ability to manage competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Excellent interpersonal and intercultural skills.
• Ability to work both independently and in a dynamic, cross-functional global team structure.
• Strong analytical problem-solving skills
• Flexibility to adapt to changing requirements.
• Demonstrated ability to work effectively with stakeholders at all levels.
• Ability to manage and work through change in a proactive and positive manner.
• Familiarity with international donors and/or grant management is considered an advantage.
• Fluency in English, spoken and written is required.
• Strong writing and editing skills in English with close attention to detail is required.
• Fluency in Ukrainian is required.

REPORTING STRUCTURE AND TEAM COLLABORATION

Position Reports to: Grants Manager

Works closely with: Program teams, MEAL teams, Finance teams, Field teams, Partnership teams and Operation teams

WORK ENVIRONMENT AND OTHER RELEVANT INFORMATION

IRC employees are eligible to the following benefits:

• Competitive salary
• Purposeful job and development opportunities

• English classes and unlimited online training courses
• Life Insurance
• Medical insurance for staff and family members
• Free psychological support to employees and their family members
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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