Assistant/Associate Director of Financial Aid Services
Moravian University · Bethlehem
CLASSIFICATION: Administrative
DEPARTMENT: Financial Aid Services
FLSA STATUS: Exempt
SUPERVISION RECEIVED: Reporting to the AVP Enrollment
SUPERVISION EXERCISED: Supervision of student workers
FINANCIAL AID LEADERSHIP OPPORTUNITY!
POSITION SUMMARY: Moravian University invites applications for a Financial Aid leadership professional to serve at the Assistant Director or Associate Director level, based on qualifications and experience.
This role is central to the University’s commitment to access, affordability, compliance, and student success, with responsibility spanning financial aid counseling, operational oversight, compliance execution, and cross-campus collaboration. The successful candidate will balance student-centered service with strong operational discipline, supporting enrollment, retention, and institutional compliance goals.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (BOTH LEVELS):
All candidates are expected to demonstrate competency across counseling, processing, and operational execution, with scope, authority, and leadership increasing by level.
Student & Family Support:
- Provide high-quality, student-centered financial aid counseling for all populations
- Resolve complex financial aid cases, appeals, verification issues, and professional judgment requests
- Serve as an escalation resource for sensitive or complex student situations
Operations & Processing:
- Oversee and/or perform packaging for all populations, including undergraduate, graduate, and adult learners
- Support federal, state, institutional, and alternative loan programs
- Ensure accurate and timely disbursement, reconciliation, and reporting
- Maintain data integrity across financial aid systems
Compliance & Collaboration:
- Ensure compliance with federal, state, and institutional regulations (Title IV, state aid, institutional policies)
- Collaborate closely with Admissions, Student Accounts, Registrar, Enrollment Operations, and Campus Partners
- Maintain current knowledge of regulatory changes, best practices, and compliance guidance
ROLE DIFFERENTIATION & CRITERIA
ASSISTANT DIRECTOR OF FINANCIAL AID
Primary Focus: Advanced case management, counseling, processing leadership, and operational support
Typical Responsibilities Include:
- Manage assigned financial aid caseloads for all student populations
- Process verification, ISIR discrepancies, professional judgment, SAP, and packaging
- Support withdrawals, leaves of absence, and R2T4 processing
- Assist with state aid, tuition remission, alternative loans, and outside scholarships
- Serve as a first-level escalation point for staff and student inquiries
- Supervise and train student employees
- Contribute to office operations, calendars, and service delivery improvements
Minimum Qualifications:
- Bachelor’s degree preferred
- Approximately 2+ years of financial aid experience or closely related work
-
Working knowledge of federal and state aid programs and regulations
ASSOCIATE DIRECTOR OF FINANCIAL AID
Primary Focus: Operational leadership, compliance execution
Expanded Responsibilities Include:
- Provide day-to-day leadership of financial aid operations, workflows, and service standards
- Lead functional areas
- Lead compliance activities including:
- SAP policy administration and monitoring
- Verification oversight and quality control
- Withdrawals, leaves of absence, and R2T4 processing
- Reconciliation of federal, state, and institutional aid programs
- Oversee specialized aid programs (state aid, tuition exchange, tuition remission, veterans benefits, outside scholarships)
- Coordinate operational calendars, deadlines, and internal reporting
- Develop, maintain, and implement policies, procedures, training materials, and publications
- Partner with Admissions and Student Services
Minimum Qualifications:
- Bachelor’s degree required; Master’s degree preferred
- Approximately 5+ years of progressively responsible financial aid experience
- Demonstrated supervisory or functional leadership experience
Title & Compensation Determination:
Final title and compensation will be determined based on:
- Depth and breadth of financial aid experience
- Demonstrated leadership and supervisory responsibility
- Complexity of prior roles and decision-making authority
- Institutional needs at time of hire
TO APPLY: Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking “Apply Now”. Please attach documents as a PDF file.
Moravian University will not sponsor applicants for a U.S. work visa for this position.
Moravian University’s mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission, we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds, experiences, and perspectives.As part of Moravian University’s institutional values, all employees contribute to upholding our Community Standards and Expectations, which emphasize respectful engagement, accountability, inclusion, and lifelong learning.
Moravian University is an equal opportunity employer and does not tolerate discrimination, harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal, state or local laws. Please see Moravian University’s Equal Opportunity and Title IX nondiscrimination statement for additional information.
Please visit moravian.edu/benefits to review benefits offered at Moravian University*
WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.
The individual is routinely exposed to indoor conditions, minimum outdoor weather and temperature extremes, and moderate noise level.
We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role, we encourage you to reach out to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
*Please visit this link to review the benefit eligibility status associated with this position.
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