Office & Facility Coordinator

Omicron · Melbourne

Apply on the company website

What's it all about?

Office & Facilities Management

Coordinate day-to-day office operations to ensure a clean, safe, and functional workspace.
Manage facility services including cleaning, waste management, security, and utilities.
Liaise with landlords, contractors, and service providers regarding building maintenance and repairs.
Oversee planned and reactive maintenance activities, ensuring minimal disruption to operations.

Occupational Health & Safety (OH&S)

Support implementation and ongoing compliance with workplace health and safety policies and procedures in line with Victorian legislation.
Conduct workplace inspections, risk assessments, and safety audits.
Maintain incident and hazard reporting systems, ensuring timely investigation and resolution.
Coordinate safety training, inductions, and emergency preparedness (e.g. fire wardens, evacuation drills).
Liaise and report regularly to OMICRON’s international network of OH&S professionals.
Promote a culture of safety and continuous improvement.

Office Purchasing & Inventory

Manage procurement of office supplies, equipment, and services.
Monitor stock levels and maintain inventory control systems.
Source and liaise with vendors to ensure cost-effective and timely procurement.
Process purchase orders and track expenditures in line with budget controls.

Access & Security Management

Administer access control systems (e.g. fobs, keys, visitor management).
Ensure secure access protocols are followed by employees, contractors, and visitors.
Maintain access registers and manage onboarding/offboarding access requirements.

Vendor & Contractor Coordination

Engage, coordinate, and monitor third-party contractors and service providers.
Ensure all contractors comply with OH&S requirements and site policies.
Review service agreements and ensure deliverables are met.

Administrative Support

Provide general administrative support related to facilities and office management.
Maintain records, reports, and documentation relating to facilities, quality, safety, and procurement.
Assist with office-related projects, relocations, or improvements.

What we’re looking for

Skills & Experience

Proven experience in office coordination, facilities management, or a similar role.
Knowledge of OH&S legislation and practices (Victoria preferred).
Exposure to quality management and internal auditing.
Experience in procurement, vendor management, and contractor coordination.
Strong organisational and multitasking skills.
Excellent communication and stakeholder management abilities.
Ability to work independently and manage competing priorities.
Comfortable working in cross-functional and international teams.
Able to provide a National Police Check if requested

Qualifications

Certificate or Diploma in Business Administration, Facilities Management, or related field (desirable).
OH&S certification or training (desirable).

Key Attributes

Proactive and detailed-oriented.
Strong problem-solving skills.
High level of reliability and accountability.
Customer-service mindset.
Commitment to safety and continuous improvement.

Work Environment

Office-based role located in Mill Park, with occasional interaction with contractors and external providers.
May require occasional after-hours coordination for urgent maintenance or safety matters.

The position sounds exciting, but you do not fulfil all requirements yet? Show us your motivation and apply via www.omicron.jobs.

OMICRON electronics Australia Pty Ltd

Human Resources

At OMICRON, you’ll work in an environment shaped by trust and openness. We believe that our teams perform at their best when people feel valued, heard and empowered to contribute their ideas. We actively welcome different perspectives and embrace diversity, because it strengthens how we think, collaborate and innovate.

Since 1984, we have been developing testing, diagnostic, monitoring and cybersecurity solutions that help keep energy systems safe, secure and reliable – today used in more than 170 countries worldwide. What connects our teams globally is a shared sense of responsibility: for our work, our customers and each other.

This role is responsible for the efficient operation, safety, and compliance of our office, processes and facilities. This role ensures a well-maintained, safe, and productive workplace by overseeing quality processes, OH&S, office services, procurement, access control, and facility maintenance across our 1400sqm (20 team member) location.

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