Provincial Occupational Health & Safety Coordinator

Medavie · NS Admin Office Dartmouth

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Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls. 

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

There are lots of opportunities waiting for you in Nova Scotia. Apply now to learn more about our service and available positions.

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Reporting to the Provincial Manager of Occupational Health and Safety, this role implements and manages workplace safety programs by developing policies, conducting risk assessments, investigating incidents and providing support to ensure compliance with regulations.

The Provincial Occupational Health and Safety Coordinator is knowledgeable of the Nova Scotia Occupational Health and Safety Act and regulations and serves as a subject matter expert for employees and leaders on workplace safety.

This role plays a key part in reducing workplace incidents by promoting a physically, psychologically and environmentally healthy and safe work environment that is inclusive and response to workplace safety needs and risks.

As an employee of EMC, we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

KEY RESPONSIBILITIES

Regulatory Compliance.

• Stay current with legislation, standards and best practices ensuring timely updates to internal programs and practices.
• Support and guide employees and leaders of their responsibilities under the Occupational Health and Safety Act. This guidance is provided during 1:1 or group discussions and training.
• Ensure practices align with relevant Acts, regulations and standards.
• Ensure occupational health and safety committee co-chairs and members are knowledgeable of their roles and responsibilities.
• Ensure new and current employees and leaders are knowledgeable of programs, practices and safety responsibilities. 

Risk Assessments and Hazard Identification

• Support employees and leaders with the inspection and audit processes.
• Maintain inspection and audit documents and records.
• Inspect workplace environments, equipment and practices to ensure compliance with policies, practices, standards and regulations.
• Support employees and leaders with strategies to mitigate risk and eliminate hazards.
• Support leaders in conducting job hazard analyses and developing safe work practices.

Incident Prevention and Investigation

• Implement and monitor proactive measures to prevent incidents and injuries.
• Ensure employees and leaders are knowledgeable of the investigation process.
• Assist employees and leaders in monitoring and evaluating solutions put in place.
• Support incident and collision investigations. Analyze trends and work closely with leaders to develop measures to reduce incidents.

Policy and Program Development and Implementation

• Develop, implement and monitor occupational health and safety program activities, policies and safe work practices that are practical, inclusive and responsive to the physical, psychological and environmental workplace safety needs and risks.
• Ensure program activities, policies and safe work practices align with evolving system needs, regulatory requirements and best practice standards.
• Partner with internal teams and external partners to implement and evaluate the effectiveness of activities.
• Ensure employees and leaders are knowledgeable of safe work practices, infection control practices and safe handling of hazardous materials upon hire and throughout their employment.
• Provide ongoing guidance and support to employees and leaders in the implementation and monitoring of programs.

Safe Work Environment

• Promote a psychologically, physically and environmentally healthy and safe work environment through clear communication and engagement in all discussions, initiatives and actions.
• Encourage employee participation and engagement in safety initiatives and incident investigations.
• Recognize safe work behaviors.
• Assist with identifying safe, suitable work for injured employees.
• Ensure employees who have been out of the workplace for extended periods have the information they need to return to work.
• Any other duties as assigned.

COMMUNICATION

• Provide information to occupational health and safety committee members of their responsibilities.
• Deliver reports and presentations to employees.
• Convince employees of decisions.
• Conduct and participate in meetings with employees.
• Provide information to unionized employees on their responsibilities to ensure a safe work environment.

Conduct and participate in meetings with leaders.

• Provide information to leaders on their responsibilities to ensure a safe work environment.
• Provide information to occupational health and safety committee leaders of their responsibilities.
• Articulate reasons for decisions and proposals.
• Deliver reports and presentations to leaders.
• Collaborate with external subject matter experts and educational institutions.

INNOVATION

• Implement and monitor day-to-day workplace safety activities. This job has autonomy to change safe work practices and stop unsafe practices.
• Work with front line employees and leaders to improve legislative compliance and joint occupational health and safety activities.
• Improve proactive measures to reduce workplace incidents and injuries.
• Foster a safe work environment where safety discussions are frequent and responsive to workplace needs and risks.

WORKING CONDITIONS

• Office-based, spending various periods of sitting, standing, walking.
• Required to maintain one position for possible long periods of time, such as sitting at meetings, or at a desk setting.
• Reading data or inputting data, report writing, computer, and talking on the mobile device.
• Occasional exposure to low to moderate noise levels.
• May be exposed to details (audio, photos and written details) of emergency and traumatic calls.
• Travel throughout Nova Scotia required.
• Flexible work environment (in and out of office

Education

• Undergraduate degree in health or other discipline related to this position. An equivalent combination of education and experience may be considered.
• Undergraduate degree in Occupational Health & Safety

Experience

• Minimum 3 years within occupational health and safety.
• Experience in workplace health and safety related field.
• Experience in a health care or emergency services organization.
• Experience in both a unionized and non-unionized environment.

Certifications

• Safety certification such as Canadian Registered Safety Professional (CRSP) or equivalent.
• Possess a minimum of Class 5 Nova Scotia’s driver’s license in good standing.
• Class 4 or higher Nova Scotia driver’s license in good standing.

Knowledge and Skills

• Understanding of Nova Scotia’s Occupational Health and other related legislation.
• Excellent interpersonal, presentation and written communication.
• Strong analytical, problem solving, project management, and organizational abilities.
• Strong organizational and time management skills.

·   Proficient in Microsoft Suite of programs.

• Experience with psychological, physical and environmental health and safety programs and safe work practices.
• Able to work both independently and as part of a team.
• Demonstrated collaborative abilities.

Language

• English (Fluency, Written and Verbal.

APPROVALS - By approving this job description, those signing are agreeing that the above describes the appropriate qualifications and principal functions and responsibilities for the job.

IMPORTANT NOTE

The organization reserves the right to change, amend or disuse this job description at any time. This document is intended to provide an overview of the required responsibilities and qualifications.

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While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently—without AI assistance—to ensure a fair and equitable process.

Our goal is to be a diverse workforce that is representative of the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

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