Administrative Assistant
EnerStaff · Houston · $20–$25/hr (stated in the posting)
Administrative Assistant (Temp-to-Hire)
Location: Houston, TX 77049
Pay: $20-$25/ hour
Hours: 8am-5pm with a weekly meeting at 6am on day a week
POSITION SUMMARY:
This role provides high-level administrative and strategic support to the General Manager and leadership team, serving as a trusted partner in managing plant communications, coordinating events, and supporting employee programs. You will play a key role in ensuring smooth plant operations while exercising strong judgment, professionalism, and confidentiality.
KEY RESPONSIBILITIES:
- Serve as the first point of contact at the administrative office, greeting visitors, managing calls, and supporting interview coordination
- Coordinate plant events and calendars, including logistics, communication, catering, and vendor management
- Organize plant visits, meetings, and executive events, including scheduling, PPE coordination, and follow-ups
- Manage employee programs in partnership with HR (uniforms, safety glasses, lockers, drug testing, etc.)
- Design and coordinate internal communications and employee recognition initiatives
- Oversee office operations, supplies, cleanliness, and safety inspections
- Manage facility vendors including cleaning services and locker room operations
- Perform administrative duties such as mail distribution, supply ordering, document preparation, and bulletin board updates
- Support special projects and initiatives for the General Manager
EXPERIENCE, SKILLS AND KNOWLEDGE
We’re looking for individuals who bring the right mix of experience, mindset, and motivation:
- 3–5 years of experience in an administrative or executive support role preferred
- Associate degree required or bachelor’s degree in business administration preferred
- Strong organizational and time management skills with the ability to manage multiple priorities under pressure
- Excellent written and verbal communication skills with a high level of attention to detail
- Strong interpersonal skills with the ability to build relationships across all levels of the organization
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to anticipate needs, think critically, and provide proactive solutions
- Experience in fast-paced environments with demanding schedules
- High level of discretion and ability to manage confidential information
CRITICAL COMPETENCIES AND CAPABILITIES:
Success in this role is driven by a strong mix of personal ownership, collaboration, and continuous improvement. We value team members who:
- Communicate clearly and constructively
- Collaborate effectively and contribute to team success
- Adapt to change with a positive, proactive mindset
- Take accountability and show initiative in their work
- Demonstrate reliability and pride in performance
- Prioritize safety and act with awareness
- Embrace feedback and use it to grow
- Maintain high attention to detail
- Drive continuous improvement and challenge the status quo
- Support and develop others through shared learning