Team Lead Billing Management

Omya · Kuala Lumpur

Service Performance and Issue Resolution

Coordinate daily Order-2-Cash operational tasks for Billing Management including Service Charging and Accounts Receivable Sub-Ledger Management, ensuring timely and accurate execution according to work instructions and service level agreements
Monitor team-level KPIs and SLAs for Billing Management, Service Charging and Accounts Receivable Sub-Ledger Management, implementing corrective actions for deviations
Act as the primary escalation point for operational issues and exceptions, ensuring prompt resolution
Escalate structural issues, risks, and recurring defects to the appropriate management
Lead resolution of first-level escalations related to Billing Management (e.g., cancelling invoices, correcting invoices, managing open items, performing manual reconciliations)

Implementation of Changes and Improvements

Collaborate with the process management team to drive continuous improvement of underlying processes in Billing Management (e.g., invoice creation posting receivable entries and revenue, invoice cancellation, invoice reconciliation), Service Charging (e.g., service mark-up calculation, service and intercompany invoice creation) and Accounts Receivable Sub-Ledger Management (e.g., ledger closing, performance and monitoring of Accounts Receivable aging, management reporting, cash flow forecasting, invoice status monitoring)
Support the implementation of new or updated work instructions, tools, and systems within the process
Gather improvement ideas from the team and contribute to the operational improvement backlog
Participate in pilot activities, testing, and training related to changes impacting the operational line
Drive standardization and continuous improvement within the Order-2-Cash team

Team Leadership and People Development

Lead and develop a team of Billing Management professionals within the Order-2-Cash operational line
Monitor team workload and support capacity planning; identify skill gaps and training needs; facilitate onboarding and knowledge transfer ensuring training and professional advancement opportunities for their team, e.g., certifications in financial accounting, process excellence programs and knowledge enhancement programs
Actively contribute to and promote the organization's culture and values among team members
Monitor team performance and provide training on Order-2-Cash systems and workflows (e.g., SAP)

Stakeholder Management and Communication

Collaborate closely with the Head of Billing Management, Head of the operational line Order-2-Cash, the Global Process Owner, the Head of Process Management Order-2-Cash, and process management teams to ensure alignment between team execution and operational targets
Engage with other Team Leads within Order-2-Cash and adjacent processes to ensure coordinated service delivery
Ensure timely execution of Order-2-Cash transactions according to service levels

Data Accuracy and Risk Management

Oversee the accuracy of customer master data, contract terms, billing documents, and credit information
Oversee period-end closing activities related to accounts receivable, including reconciliations, accruals, and provisions

Education

Bachelor’s degree in business administration, Economics, Operations Management, Finance, Supply Chain, Engineering or related field
Relevant vocational education with significant experience may be considered

Experience

4–6 years of experience in a process‑ or function‑related operational role
First leadership or coordination experience (e.g., acting as senior, subject matter expert or deputy team lead)

Knowledge and skills

O2C data administration including billing, receivables, and customer master data
Strong attention to detail for financial and contractual documents
Ability to handle sensitive financial and customer information securely
Comfortable coordinating with Sales, Credit Management, and Finance teams

Other requirements

Excellent command of both oral and written English
Knowledge of internal controls and compliance for invoicing, credit, and collections
Solid understanding of O2C systems and transaction workflows

POSITION SCOPE

Reporting Line(s)

Solid line(s) to: Head of Billing Management

Number of direct reports: 7-19

Performance Measures

Performance measures will be defined on team specific service obligations

Working Relationships

Internal contacts

Head of Billing Management

Other Team Leads within Order-2-Cash and adjacent processes

Head of Process Management Order-2-Cash

Process management teams Order-2-Cash

OS&S Transform layer

OS&S Engage layer

External contacts

Service providers or external business partners as required for daily operations

End customers

Tax authorities