Procurement/ Purchasing Team Lead
NTT DATA · Hanoi
Make an impact with NTT DATA
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YOUR DAY AT NTT DATA
As Team Lead, Procurement / Purchasing, you will lead procurement operations to ensure business continuity, cost efficiency, and compliance across procurement and logistics activities.
This is a working team leader (player-coach) role: you will manage the team while also directly executing a portion of procurement and logistics tasks to ensure overall workload balance and on-time delivery.
KEY RESPONSIBILITIES
1. Team Leadership & Operational Management
Manage daily procurement team operations: workload allocation, timeline tracking, quality control
Provide guidance and hands-on support when the team faces challenges or urgent deadlines
Coach team members, evaluate performance, and continuously improve team capability
Join monthly Global Procurement meetings and relevant local business meetings
Prepare and submit monthly/quarterly reports to BOD and Global team
2. Mandatory Hands-on Procurement Delivery
Vendor sourcing for bids/projects; collect quotations and evaluate vendor proposals
Create and update Bill of Materials (BOM); send quotations to presales/sales team; update BOM if necessary
Receive PR/PO requests from systems (eApp/SAP) and drive completion on time (including PR follow-up when needed)
Negotiate with vendors for better pricing and commercial terms
Create PO/Contract in SAP; coordinate contract review with legal team when required; submit for BOD approval
Negotiate contract/SOW with vendors and manage execution follow-up
Manage vendor timesheets/invoices and monthly service-based payments (SOW/Contract)
3. Contract & Vendor Governance
Manage NDA, Master Agreement and other agreements for new vendors
Evaluate vendors annually; assess and onboard new vendors with proper documentation and compliance
Build strong working relationships with customers and vendors; resolve issues proactively
4. Logistics & Customs (Hands-on / Backup)
Handle goods receipt: check quantity/quality, record warehouse, and ensure proper tracking
Coordinate handover of equipment to service/sales teams; share serial list/serial numbers as required
Directly handle import processes and domestic export shipments to customers
Support/backup logistics tasks: obtain import certificates/permits (e.g., Civil Cryptography, Telecommunications Authority, A05, Cisco), coordinate expeditor/FedEx/forwarder and monitor delivery progress
Handle customs clearance to customers: prepare and align documentation with customers; coordinate forwarder; manage original document delivery; support HS code alignment and item naming when required
5. Payment Documents & Accounting Coordination
Collect complete payment documents (PR, CR with BOD signature, invoice, PO/contract/SOW)
Scan, record and store documents by project; share invoice/payment tracking with Accounting team
Execute related SAP steps (e.g., GR/Outbound/PGI as applicable)
Follow payment plans and respond to vendors’ questions professionally and timely
Send/receive hardcopy documents (PO/contract, payment documents) with vendors when required
6. Compliance & Audit Readiness
Ensure ISMS compliance control; join internal audit and ISMS audit activities
Update team on new company policies and legal requirements
Maintain complete procurement documentation to support audit and governance requirements
TO THRIVE IN THIS ROLE, YOU NEED
Strong procurement execution capability (sourcing, negotiation, PO/contract handling, vendor governance)
Solid hands-on experience with SAP and procurement documentation workflows
Ability to manage both people and delivery in a fast-paced, deadline-driven environment
Strong stakeholder management with Sales/Presales/Service/Finance/Legal teams
High attention to detail, compliance mindset, and strong ownership
QUALIFICATIONS & EXPERIENCE
Bachelor’s degree in Business, Supply Chain Management, or related fields
Professional certifications such as CPSM/CPM are a plus
Solid experience in procurement/purchasing, preferably in a multinational and technology services environment
Experience in vendor management, contracting, and logistics/customs is a strong advantage
Workplace type:
About NTT DATA
NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.
Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
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