Administrative / Academic Associate

Stanford University · Stanford

Join Stanford University as an Administrative Associate II in the Prestigious School of Medicine!

Are you ready to be a part of one of Silicon Valley’s most iconic institutions? Stanford University is searching for an exceptional Administrative Associate (1.0 FTE / Onsite Only) to join the vibrant Department of Otolaryngology – Head & Neck Surgery (OHNS) within the renowned School of Medicine.

Stanford University School of Medicine – recognized for quality patient care, academics, research, and innovation – seeks an Administrative Associate 2 to provide administrative/operational support working under general supervision within the general clinical and basic science landscape of the Department of Otolaryngology Head & Neck Surgery.

The Administrative Associate will establish effective work processes and systems to achieve the strategic as well as tactical goals of the supporting Faculty and Programs. In addition, the Administrative Associate will have versatility and may deploy to support other Divisions within the Department, as necessary. This is a fantastic opportunity to work in a dynamic environment while contributing to every aspect of this world-changing enterprise.

If you are a proactive, detail-oriented professional with a passion for supporting academic and medical excellence, we want to hear from you!

Stanford Otolaryngology – Head & Neck Surgery (OHNS) has a warm and collegial culture among our community of Faculty, Residents, Fellows/Instructors, Researchers, and Administrative Staff.

*Please submit a cover letter with your application.*

Learn more at: http://med.stanford.edu/ohns.html

ADDITIONAL DUTIES:

Assist with administrative team overflows
Provide Departmental Administrative Projects/Services as necessary
Provide Administrative Research Lab Services, as necessary

DESIRED QUALIFICATIONS:

Four-Year College Degree
Administrative experience within an academic setting.
Proven ability to work productively, collegially, and diplomatically in an academic environment with a diverse and international group of individuals.
Exemplifies positive energy and enthusiastic team player in a fast-paced environment and demonstrated ability to learn
Familiarity with Stanford University policies, procedures, and Oracle Financials

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Perform a variety of administrative duties which may include reception duties, creating and editing communications, documents, reports and spreadsheets, scheduling and/or coordinating meetings, making travel arrangements, managing or maintaining office operations, performing employment and financial transactions.

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