Sub Prequalification Coordinator (Bilingual EN/FR)
Stantec · Calgary
Your Opportunity
We have an opportunity for a bilingual Sub Prequalification Coordinator to join our growing team. The Sub Prequalification Coordinator (Sub PQ Coordinator) will work closely with Stantec's project staff and subcontractor and subconsultant (sub) representatives. The successful individual will work with the sub to coordinate required documentation, review and evaluate submitted documents, assign subject-matter expert evaluations, manage details in an online database, and provide information to project teams on the results and next steps according to Stantec standards.
Your Key Responsibilities
- Support project teams in prequalifying Stantec’s subcontractors/ subconsultants (subs) from the safety, ethics, insurance, and quality perspective.
- Communicate and coordinate directly with Stantec’s subs to obtain their company processes in relation to Stantec’s requirements.
- Monitor and respond to industry and project requirement changes, adjusting pre-qualification and documentation standards as needed.
- Manage and maintain accurate data controls.
- Review and evaluate key documentation (e.g., COIs, safety manuals) to ensure completeness, compliance, and alignment with Stantec standards.
- Maintain strong familiarity with company services and sub capabilities to support accurate assessments and submissions.
- Ensure effective document control practices, including organization, version control, and high data entry accuracy.
- Collaborate with project managers and subs to verify required information and ensure adherence to prequalification requirements.
- Assign evaluations to subject-matter experts as needed.
- Make recommendations based on sub’s prequalification status.
- Communicate requirements clearly and confidently, to ensure deadlines are met and compliance is maintained.
- Ensure the North American project teams are kept informed of prequalification status and next steps.
At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.