Account Clerk I

Syracuse City School District · Syracuse · $22.28/hr (stated in the posting)

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ABOUT OUR DISTRICT

The Syracuse City School District is On the Rise! We are undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals.

The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K–12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color.

Location: Accounting Department

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for performing specialized clerical work, responsibility in maintaining financial records and accounts of some variety and complexity and/or assisting in performing more difficult and responsible phases of the work.  An employee in this class applies routine and standardized account keeping practices in posting and balancing to journals, ledgers and other records of financial transactions.  Work is performed in accordance with clearly, established account keeping methods and procedures. An Account Clerk I usually works under close supervision of a higher level Account Clerk or Accountant, except on standard assignments, with definitely defined procedures.  The superior primarily through verification of financial records and statements reviews Work, with instructions being provided on each new assignment.  Records are also subject to local and state auditing.  Supervisory responsibilities are not typically a function of this class. Incumbents may be required to successfully pass a background check. Does related work as required.

TYPICAL WORK ACTIVITIES

• Accounts Payable: May be responsible for invoice processing, processing/updating vendor and adherence to payment terms

• Accounts Receivable: May be responsible for producing bills/invoices, customer account management, reconciling payments, resolving discrepancies

• Cash Management: May be responsible for collecting/depositing cash, balancing cash drawer, reconciling discrepancies

• Posts to journals or subsidiary ledgers from records of appropriations, disbursements, invoices for purchases, payroll, receipts or any other original entry media, either manually or by use of a data entry terminal or personal computer (PC).

• Computes or assists in computing and balancing payrolls, including figuring overtime, deductions, garnishes and adjustments.

• Receives remittances or fees by mail or in person: verifies amount, issue receipts, computes interest and penalties where applicable, post amounts to appropriate ledgers.

• Assists in maintaining labor, material and cost of operations records.

• Assists in verifying and reconciling account balances according to prescribed procedures.

• Assists in reviewing and checking financial records for arithmetical accuracy and completeness.

• Operates adding, calculating and other standard office machines.

• Performs a variety of routine clerical tasks such as sorting, indexing and filing requisitions vouchers, payrolls, ledger cards and other materials to be maintained in a central filing system.

• May, use a data entry terminal, or personal computer PC for filing or obtaining information.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Good knowledge of the principles and practices of keeping financial accounts and records.

• Good knowledge of standard office terminology, procedures and equipment.

• Ability to make arithmetic computations rapidly and accurately.

• Ability to apply bookkeeping principles to assigned ledgers and subsidiary journals.

• Ability to compile and prepare financial and statistical reports from original Entry data.

• Ability to learn the operation of adding and calculating machines as well as other office machines, if previous work experience did not require these skills.

• Ability to use common office equipment including equipment having alphanumeric keyboards, photocopiers, and CRT's.

MINIMUM QUALIFICATIONS

1. One (1) year of full time work experience, or its part time equivalent, which must include as a regularly occurring function of the job some financial account keeping duties, such as reconciling bank statements, posting to ledgers, making entries to journals, checking vouchers and purchase orders for arithmetical accuracy and completeness; or, the processing and maintenance of fiscal transactions including accounts payable, accounts receivable, cash management and statistical data and records. OR;
2. Graduation from a regionally accredited college or university with an Associate’s Degree in Business Administration or Finance. OR;
3. Successful completion of three (3) semester credit hours in college level Accounting, Business Administration or Finance from a regionally accredited college, university, or business school.

WORKING HOURS: This position will work 40 hours per week, 12 months per year. This position is full-time. This position is non-exempt.

SALARY:   The current starting salary for this position is $22.28 per hour per the Unit 9 contract.  

QUALIFICATIONS:

• To be considered, all candidates must meet the minimum qualifications of the position as outlined on the Onondaga County Civil Service job specifications for this title.

• NYS HELPS Program will allow us to hire for this position without participating in the Civil Service exam or being appointed from an eligible list. The selected candidate will serve a 52-week probationary period, and the position will mature into a permanent appointment.

• The successful candidate will be required to pass a fingerprint-based background check, at the cost of $104.50 to the candidate.

• City Residents are encouraged to apply!

The Onondaga County Civil Service job description for this position can be viewed by clicking here.

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