Administrative Assistant

The Knowledge Hub · East

Key Responsibilities

Calendar & Schedule Management: Manage and optimize complex calendars, coordinate high-level meetings, and handle all travel arrangements and itineraries.
Communication Liaison: Act as a gatekeeper and primary liaison for the executive office. Draft, review, and manage professional correspondence, reports, and memos.
Meeting & Event Coordination: Organize executive-level meetings, prepare agendas, compile briefing materials, and record accurate, actionable meeting minutes.
Document & Policy Support: Maintain secure, organized digital and physical filing systems. Assist in formatting, organizing, and distributing institutional frameworks, academic policies, or organizational charts.
Project Tracking: Follow up on action items and deadlines across various departments to ensure executive decisions and initiatives are executed smoothly.

The Executive Administrative Assistant provides high-level, confidential administrative and operational support to the executive office. This role serves as the primary point of contact for internal and external stakeholders—including university deans, senior leadership, and international academic partners—ensuring smooth daily operations and efficient workflow management.

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