Project Coordinator

University of South Florida · Tampa

Position Summary:

The Project Coordinator provides comprehensive coordination and administrative support across multiple College of Education initiatives. This position combines program coordination, grant and research administration, proposal support, communications, budget monitoring, and operational management for grant-funded and institutionally supported projects.

The successful candidate will serve as a central point of coordination for project activities, ensuring compliance with university, sponsor, and regulatory requirements while supporting efficient and effective project implementation. This role works closely with Principal Investigators (PIs), project leaders, faculty, staff, and external partners to manage timelines, communications, financial activities, and administrative processes.

A key component of this position is serving as the liaison between project teams and the assigned Unit Research Administrator (URA), requiring strong communication skills, sound judgment, attention to detail, and the ability to build productive working relationships across multiple stakeholders.

The ideal candidate is highly organized, adaptable, and customer-service focused, with a proven ability to manage competing priorities while maintaining a commitment to accuracy, professionalism, and collaboration.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

A Program Coordinator is responsible for overseeing and managing various aspects of a program or project. They work closely with team members, stakeholders, and external partners to ensure that program goals and objectives are met. This includes tasks such as developing program plans, coordinating activities and resources, monitoring progress, and evaluating outcomes. Program coordinators also play a key role in communication and collaboration, ensuring effective coordination and implementation of program activities.

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