Administrative Assistant - Trinidad
Valaris · Trinidad
The position supports day to day administrative activities, including handling correspondence, coordinating office tasks and providing general support to internal stakeholders. Additionally, the role provides support for local processes such as Offshore Work Permits & other Ministry related activities, arranging logistics and acts as a key liaison with building security to manage visitor access and office safety protocols.
This role requires strong organizational skills, attention to detail and the ability to manage multiple priorities while maintaining confidentiality and professionalism.
Principal Duties and Responsibilities
Reception & Front of House Management
• Serve as the first point of contact for all visitors and callers, providing a professional and welcoming experience.
• Coordinate visitor access with building security, ensuring all visitors are authorized prior to entry.
• Notify employees of visitor arrivals and manage guest check in processes.
• Conduct brief office inductions for visitors, including emergency procedures, fire exits and muster points.
• Manage incoming calls, screen and direct enquiries appropriately.
Administrative & Office Support
• Provide administrative support including scheduling meetings, arranging logistics and supporting day to day office operations.
• Prepare correspondence, reports, presentations and other documentation as required.
• Sort and distribute incoming/outgoing mail and manage courier services.
• Coordinate travel arrangements, meetings and events as required.
• Monitor and maintain office supplies and liaise with vendors as needed.
• Support departmental projects and provide administrative assistance across functions when required.
• Assist with the coordination and administration of Trinidad Ministry related documentation.
• Build effective working relationships with internal departments and external service providers.
Compliance, Safety & Office Standards
• Ensure adherence to company policies, procedures, and safety requirements.
• Support a safe and secure office environment, including coordination with building security.
• Maintain confidentiality of sensitive information at all times.
At Valaris, our core purpose is to provide responsible solutions that deliver energy to the world. Our purpose is the driving force that defines us as a leading organization in our industry. Our diverse fleet of ultra-deepwater drillships, versatile semisubmersibles and modern shallow-water jackups is capable of meeting a wide spectrum of customers’ well program requirements. Our rig fleet is among the most technologically advanced in the industry and our well-trained crews perform at the highest levels in the most challenging offshore environments. With an unwavering focus on safety and dedicated employees, we provide innovative solutions and aim to deliver excellence in everything that we do. Job Summary The Administrative Assistant (Reception & Office Support) is responsible for delivering front of house reception services alongside a range of administrative and office support activities for Valaris’ Trinidad operations. This role serves as the first point of contact for visitors and callers, ensuring a professional and welcoming experience while maintaining efficient office coordination.