Administrative Coordinator - Emirati Talent
Kaizen Asset Management Services · Remote
We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.
Key Responsibilities
📋 Administration & Operations
- Coordinate daily office workflows, scheduling, and meeting logistics across departments
- Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
- Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
- Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
- Assist with onboarding, record-keeping, and internal coordination to support team efficiency
🤝 Stakeholder & Community Support
- Serve as a professional point of contact for internal teams, owners, residents, and government entities
- Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
- Assist in preparing meeting agendas, taking minutes, and following up on action items
- Help coordinate community engagement, sustainability initiatives, and internal events
📊 Data & Process Support
- Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
- Support the preparation of budgets, service charge notices, and compliance-related documentation
- Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency
- Ensure strict confidentiality of financial, community, and stakeholder information
🇦🇪 Emiratisation & National Development
- Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
- Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
- Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards
Requirements
- Must be an Emirati National (UAE Citizen)
- University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
- Fluency in Arabic and English (written & spoken) — essential
- Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
- Excellent organizational skills, attention to detail, and ability to multitask
- Positive attitude, willingness to learn, and commitment to continuous improvement
- Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
- Knowledge of UAE culture, government protocols, and local practices is highly valued