HR Generalist – Restructuring (Polish Speaking)

VirtualResource · Poland

VirtualResource (VR) is a boutique consultancy supporting companies to optimise their HR and Workday systems. We strive to be the go-to company that partners with businesses to optimise their HR technology landscape.

Our people are our most important asset

We recognise the need for a committed, skilled and loyal team and strive to create a working environment that is flexible, caring and considerate of all needs.
We attract the best people and reward them appropriately
Staff development and upskilling are core to what we do

We are seeking an experienced HR Generalist contractor, fluent in Polish, to support a restructuring programme for one of our clients. This is a hands-on delivery role, providing on-the-ground HR support throughout the full lifecycle of restructuring activity for Polish-speaking employee populations - from planning and consultation through to implementation and closure.

You will work closely with senior HRBPs and business leaders, acting as a primary point of contact for Polish-speaking employees and managers, and ensuring the process is delivered accurately, compliantly, and with care.

Job Description

Key Responsibilities

Restructuring Support & Delivery

Support the end-to-end delivery of restructuring and redundancy programmes for Polish-speaking employee populations, working alongside the HRBP/programme lead
Coordinate and administer collective and individual consultation processes, in compliance with Polish Labour Code requirements
Prepare, translate, and localise consultation materials, letters, and employee notifications between English and Polish
Support employee impact assessments and the assessment & selection (A&S) process
Take accurate minutes of consultation meetings and maintain up-to-date case files and trackers
Manage the issue of formal notifications and settlement/termination documentation in line with local requirements
Update HRIS (e.g., Workday) records throughout the restructuring lifecycle
Support the calculation and administration of severance/redundancy payments in accordance with Polish employment law

Employee Relations & Compliance

Act as the primary point of contact for Polish-speaking employees and managers throughout the process, providing translation/interpretation support during meetings where required
Ensure all restructuring activity complies with Polish Labour Code requirements relating to collective and individual redundancy consultation, including notifications to the State Labour Inspectorate (PIP) and local labour office (Powiatowy Urząd Pracy) where applicable
Liaise with local works councils, trade unions, and social partners as required
Support TUPE-equivalent (transfer of undertakings) obligations if they arise
Escalate complex employee relations issues to senior HRBPs, legal counsel, or in-country specialists as appropriate

HR Generalist & Advisory Support

Provide day-to-day generalist HR support and guidance to leaders and employees involved in the change programme
Respond to employee queries regarding process, entitlements, and next steps
Coach and support line managers on how to conduct consultation and selection conversations
Utilise centrally developed materials, templates, and guidance to support consistent, compliant delivery of change activity
Work closely with legal counsel, ER specialists, and central programme teams as required

What We’re Looking For

Essential Experience

Fluent in Polish and English (written and spoken) - essential
Proven experience as an HR Generalist, HR Advisor, or HRBP, including direct involvement in restructuring, redundancy, or organisational change programmes
Working knowledge of Polish Labour Code requirements relating to collective and individual redundancy consultation
Experience preparing, reviewing, and translating HR documentation between Polish and English, including formal notifications and consultation materials
Confident, empathetic communicator, comfortable supporting employees and managers through sensitive conversations
Excellent organisational skills and high attention to detail, particularly around documentation, record-keeping, and process compliance
Comfortable using HRIS systems (Workday preferred)
Ability to work independently and at pace, embedded within a client team

Desirable Experience

Based in Poland, or a Polish speaker based elsewhere with the right to work in their country of residence without the need for visa sponsorship now or in the future
Experience within a shared services, GBS, or multinational environment supporting Polish-speaking employee populations
Familiarity with works council or trade union engagement in Poland
Previous interim or contractor experience in a similar HR Generalist or HRBP role
CIPD qualified (or Polish equivalent) – desirable but not essential

Assignment Details

Remote role - you can be based in Poland, or elsewhere so long as you are fluent in Polish and authorised to work in your country of residence without the need for visa sponsorship now or in the future

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