VES Payroll Specialist

Valeo · Cergy

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Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

PAYROLL CORE MISSIONS

• Records the variable salary and permanent components according to the payroll schedule as well as the information transmitted by the HR local teams (bonuses, pensions, oppositions, loans, regularizations linked to time & assistance management or to previous payrolls cut-off, etc.)

• Follows the HC movements with the help of the HR service and register the entry and exit workflows, the changes in the employee's contract (amendment and updates of the employee's personal file (bank account number , Private and  disability insurance , Address, children, etc... )

• Coordinates exchanges between HR service and the payroll provider via the provider's communication tool (ticketing)

• He/she is the Level 2 Support to the HR service concerning  employee’s questions

• Checks the registered data according to the defined internal processes

• Provides the payroll validation in connection with the site (management controller, financial controller, HR manager ... according to LSF standards

• Performs payroll checks and justify every data within the framework of the internal VALEO LSF standard

• Provides accounting reconciliations and transfers of wages, down payments and monthly social contributions (“DSN”)

• Validates the last payroll slip

• Manages the simulations of severance pay

• Ensures, with the support of the VES Payroll Delivery Manager,  the management of asbestos departures, retirement, etc.

• For France only: follows the daily social security benefits (“IJSS”)  regularization proposals requested by the health / disability support team, validate and control them in payroll,

• Ensures the classification and conservation of data according to LSF and GPDR standards,

• Apply, within the framework of management, the legal, regulatory and contractual rules,

• Develops summary elements (queries) to control data...,

• Contributes to the annual operational campaigns,

• Validates the data communicated by the reporting support team

• Follows up the files of therapeutic part-time, disability, long disability leave, work accident sickness leave, occupational illness sickness leave,….

• Participates in the training of newcomers

• Participates in the improvement / evolution of the knowledge base

THE DOMAINS BELOW ARE DECLINED ACCORDING TO THE SPECIALITY(IES) OF RESPONSIBILITY 

(tick the related box(es): 

VES Payroll Specialist Leader

• Leads, trains and assists his/her VES Payrolls Specialist  team in order to guarantee reliable and compliant payroll production for his/her perimeter

• Informs and advises the VES Payroll Delivery Manager of his division of any event / action related to the payroll management of his/her  perimeter and, if applicable, to the concerned HR service

• Manages a payroll portfolio (around 500 payroll slips)

• Actively participates in the management of transversal projects on its perimeter

• Implements and deploys tools for controlling the payroll process, such as procedures, RACI, etc.

• Organizes team coordination meetings for his/her VES Payrolls Specialist  team and meetings around certain payroll issues  and is responsible for  monitoring identified actions, etc ... 

SICKNESS LEAVES /SOCIAL WELFARE SYSTEM 

• For France only: Coordinates the  daily social security benefits (“IJSS”) subrogation with the service provider and the payroll teams,

• Coordinates communication with the sites on actions and reminders to be carried out with employees,

• Compiles and controls the dashboard analysis provided by the payroll service provider, explains the  discrepancies

• Monitors compensation for complex cases in connection with the Social security administration

• Controls  the data  to be regularized in payroll,

• Provides follow-up to HR managers regarding files to be regularized (salary reversals, losses and profits, etc.)

• Coordinates compliance with the defined monthly schedule,

• Manages quarterly points with the payroll service provider (if needed)

• Updates the monitoring of monthly indicators,

• Follows up every file concerning  the social welfare system  and reminders of non-reimbursed files,

• Collaborates with the SSC Accounting in the financial reconciliation of the daily social security benefits (‘IJSS’)

• Analyzes the adjustments sent by the various funds (retirement, social welfare, etc.) and sends the elements to the payroll teams for payment.
   

REPORTING : 

• Is the point of reference for external organizations for the transmission of information and the monitoring of payments for group savings plans, the employee savings campaign, annual taxes, etc.,

• Is the Referent for all  VALEO establishments in relation to external organizations and external auditors (SECAFI, etc.),

• Develops monthly or annual surveys and reports in coordination with the payroll service provider (For France: ACEMO, DMMO, DARES, UIMM, GIM, etc.),

• Provides weekly and monthly internal reporting's (supply of aid statements for scenarios and projections for salary evolutions, actuaries, tax packages, , gender equality, , social reportings, etc.),

• Participates in setting up the reporting team in project mode (harmonization, standardization of reports, , etc.) under the direction of the team manager,

• Transmits the statements to the payroll teams for validation

INTERNATIONAL PAYROLL: 

• Manages and control the payrolls of expatriates, inpatriates, seconded workers and employees on local ”plus” contracts, in connection with the SSC International Mobility and the payroll provider

• Updates in the payroll application, the contribution bases, the annual compensation , the validation of payroll slips with the SSC International Mobility

• Monitors, controls and proceeds to the payment of  specific contributions (“CFE”, “MSH”, International unemployment insurance, Retirement, etc.)

• Analyzes the adjustments requested by the different funds in collaboration with the SSC Accounting

• Collaborates with the Division Talent development department on the follow-up of different files (local “plus” contracts, “VIE” ...)

• Monitors applications for social security registration of inpatriates in host country and share information with the SSC International Mobility 

• Declares withholding taxes for non-residents,

• Establishes and monitor the validity of secondment contracts 

• Manages the payroll of employees on international short-term assignments (11 months maximum) not managed by the SSC International Mobility (social coverage, secondment certificates to be established and monitored, etc.),

• Contributes to the reporting and development of the payroll management process as well as the  contributions for these specific populations,

• Participates in the implementation of this area as part of the project under the direction of the team manager,

• Is a force of proposal concerning the evolutions related to this field in collaboration with the SSC International Mobility

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Join Us !
Being part of our team, you will join:

• one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
• a multi-cultural environment that values diversity and international collaboration
• more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
• a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development

More information on Valeo: https://www.valeo.com

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