Assistant Dean for Licensure and Clinical Experiences

William & Mary · Mary · $100,000 (stated in the posting)

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Job Description Summary:

Job Description:

We will not sponsor applicants for work visas for this position.

Salary: Up to $100,000 commensurate with experience and internal alignment.

Required Qualifications: 

• Master’s degree in education or a closely related field or equivalent combination of education and experience. 

• Demonstrated experience with field/clinical supervision and partnership-based work in K–12 schools and/or relevant professional practice settings. 

• Demonstrated ability to develop and implement policies/procedures; strong organizational, analytical, communication, and problem-solving skills. 

• Demonstrated ability to manage sensitive records and maintain accurate documentation/data in appropriate systems (e.g., Banner or equivalent). 

• Demonstrated ability to collaborate effectively with faculty, staff, students, and external partners. 

Preferred Qualifications: 

• Experience leading field/clinical experiences across multiple program types (e.g., teacher education and at least one of the following: counseling, school psychology, leadership, advanced programs). 

• Demonstrated knowledge of Virginia licensure regulations and experience working with VDOE processes/program approvals. 

• Familiarity with accreditation expectations connected to clinical preparation (e.g., CAEP, CACREP, NASP) and the use of evidence for continuous improvement. 

Conditions of Employment:  

This position requires access to university information systems and/or sensitive data (e.g., student records, placement records, licensure documentation). The incumbent is expected to adhere to information security policies and all applicable laws and regulations. 

Job Duties:  

65% Virginia Licensure Operations, Field/Clinical Systems, and Partnerships 

• Design, implement, and oversee SOE-wide field and clinical experience systems across all programs and degree levels, including shared timelines, readiness requirements, documentation standards, and placement decision protocols. 

• VDOE Licensure and VDOE Program Approval 

• Serve as SOE’s primary liaison to VDOE for Virginia licensure and program approval matters: interpret and track any shifts in Virginia licensure requirements; consult with program leadership/faculty on alignment; coordinate VDOE submissions/communications relevant to educator preparation. 

• Licensure processing (teaching): counsel and monitor candidates’ progress to ensure they meet licensure requirements; audit and maintain records (transcript/test-score verification); enter state-mandated exam scores in Banner (or equivalent SIS); complete and submit teaching licensure forms for Virginia and other states as required. 

• Provide eligibility letters for students and recent graduates 

Clinical Partnerships and Clinical Placements MOU Management 

• Provides high-level strategy, administrative, and organizational support to all 3 departments across all field and clinical placements in SOE 

• Clinical placement partnership development and maintenance 

• Provide leadership on developing and renewing MOUs and ensuring the terms of the MOU are being met by all parties. Acts as the signatory authority on all clinical placement MOUs for the School of Education. 

Accreditation and Compliance 

• Provides accountability for data review and continuous improvement with related to field and clinical placements 

• Sets shared expectations and processes across all programs 

• Aligns clinical work with accreditation and partnership needs  

• Convenes program liaisons to ensure quality management and consistency  

• Ensures program handbooks are reviewed regularly and kept up to date 

• Convene and chair the Clinical Experiences Council as an internal coordinating council of SOE faculty/staff who oversee practica/internships/fieldwork across programs, aligning standards, calendars, documentation, and improvement priorities. 

• Oversee and make decisions related to placement arrangements, including exceptions/changes, and establish consistent escalation pathways for placement concerns and serious student issues in coordination with clinical coordinators, program leadership, and university policies. 

• Establish and enforce compliance processes tied to field/clinical participation (e.g., background checks/partner requirements, readiness “gates,” documentation for placement interruption/removal). 

• Maintain and manage the field/clinical placement database and related records; ensure data integrity and timely completion of required documentation, including alignment with SOE assessment/data needs. 

• Provide functional leadership for university supervisors/clinical faculty across programs (recruitment/hiring, onboarding expectations, assignment coordination, monitoring evaluation completion, ongoing communication and support). 

• Coordinate administrative workflows for the clinical enterprise including supervisor compensation/honoraria and reimbursements, in collaboration with appropriate SOE staff and Associate Deans as needed. 

20% Quality Improvement: 

• Analyze evidence from field/clinical experiences (candidate performance signals, supervisor evaluations, partner feedback, placement quality trends) and recommend improvements to policy, practice, and procedures. 

• Lead periodic review and improvement of readiness requirements, placement processes, and clinical decision protocols; propose revisions to the Associate Deans and relevant governance groups. 

• Lead supervisor calibration and support improvement of evaluation instruments/rubrics in collaboration with program leadership and the Assistant Dean for Assessment, Accreditation, and Accountability. 

• Use Clinical Experiences Council and other stakeholder groups to identify cross-program needs and implement coordinated improvements. 

• Provide periodic summaries of clinical quality assurance, partnership health, and system improvements for SOE leadership. 

15% Training and Support: 

• Develop and implement a systematic plan of training and support for university supervisors/clinical faculty, partner mentors, candidates, and SOE field/clinical coordinators. 

• Conduct orientations and ongoing training for supervisors and partners; provide responsive support for emergent placement, evaluation, and compliance needs. 

• Support candidates and supervisors in navigating field/clinical expectations and documentation requirements, coordinating with program leadership as needed. 

Additional Job Description:

Interested applicants must submit a cover letter detailing interest and qualifications for the position, a current resume, and contact information for a minimum of three professional references. For full consideration, please apply by the review date of August 28, 2026.

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php

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EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. 

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