Director of Budget Operations

William & Mary · Mary · $150,000 (stated in the posting)

Apply on the company website

Job Requisition:

Job Posting Title:

Department:

Job Family:

Worker Sub-Type:

Job Requisition Primary Location:

Primary Job Posting Location:

Job Description Summary:

Job Description:

Required Qualifications:

• Master’s degree or an equivalent combination of education, experience, and training.
• Substantive professional experience and specialized expertise directly related to the position.
• Demonstrated experience developing and managing budgets for a large-scale organization including comprehensive knowledge of the principles and practices of program budget planning, formulation, evaluation, and budget execution.
• Strong analytical skills with the ability to analyze complex information and produce reports in a variety of formats.
• Ability to prepare comprehensive evaluations of budget requests and their justifications, and coordinate budget formulation with university priorities.
• Expertise in budgeting and advanced financial analysis.
• Proficiency using a variety of software applications, with demonstrated skills in using an automated financial system.
• Excellent interpersonal oral and written communication skills, with the ability to interface effectively with a variety of internal and external constituencies.
• Demonstrated business acumen, strong leadership and planning skills with the ability to manage a team and provide mentoring and skill development.

Conditions of Employment:

• This position may require working outside of normal business hours, including evenings, weekends, and holidays.
• Salary: Up to $150,000 commensurate with experience and internal alignment. 

Job Duties:

25% - Develop and Administer Budgets:

• Develop and administer the university’s annual operating budget both internally and externally as required by the Department of Planning and Budget.

• Collaboratively draft the official William and Mary six-year plan with both the AVP of Budget and Financial Planning and senior leadership throughout the institution.

• Calculate and determine annual fringe rate estimates for use in budget requests and financial forecasting.

• Evaluate legislative appropriations, along with any adjustments, and prepare the agency operating budget within legislated financial parameters.

• Calculate agency personal service costs consistent with BOV-approved salary increases as well as expected fringe benefit costs.

• Monitor the use of budgeted funds through analysis of variances between actual expenditures and the budget, along with continuing dialogue with operating managers regarding spending levels throughout the fiscal year.

• Work with DPB to coordinate the execution of W&M budget in accordance with state requirements.

• Initiate budget development and execution requests through the state’s performance budgeting system, and respond to ad hoc requests for information as needed.

• Review and approve budget transactions submitted from campus partners and budget office staff.

15% - Financial System Development and Leadership:

• Serving as a functional area leader and steering committee member for financial system transitions such as William & Mary’s Enterprise Resource Planning system upgrade to Workday.

• Designing and maintaining the foundational data model/chart of account elements for William and Mary.

• Create/modify/delete funds, organizations/cost centers, programs, accounts, activities, and indexes/designated data elements.

15% - Revenue and Expenditure Projections:

• Complete revenue and expenditure projections both internally, as directed by the AVP, and externally as directed by DPB and the State Council of Higher Education in Virginia (SCHEV).

• Manage year-end budget projections and monitor expenses to ensure that actual expenditures do not exceed the budget.

• Assist AVP with tuition and fee revenue projections and modeling current and future budget scenarios to support strategic planning needs.

• Serve coordinating role in developing state six-year operating budget plans.

10% - Consultative Advice and Training:

• Provide advice and guidance to Vice Presidents, Deans, their staff, and departmental budget managers in monitoring budgets.

• Provide fiscal assistance and approve budget submissions and requests.

• Complete regular financial reconciliations and allocations of revenue.

• Sit on institutional advisory committees on assorted topics such as expanding the summer semester, graduate student support, or college rankings and provide detailed financial analysis as requested.

• Deliver general guidance and training to departments as needed.

• Meet routinely with the AVP and chief budget officers from each of the major schools and business units.

10% - Reporting:

• Compile fiscal and statistical information; develop into periodic and special reports to the BOV, the AVP, and others.

• Conduct special studies and analysis as requested by the AVP.

10% - Strategic Financial Planning and Budget Management:

• Work with the AVP and EVP to provide data analysis and financial projections to support the university’s overall budget process.

• Work with campus partners and the AVP to refine processes and develop and implement tools to strengthen the university’s budgeting and analysis functions.

5% - State and Federal Analysis:

• Monitor, track, and interpret state and federal executive/legislative actions to determine institutional fiscal impacts.

• Communicate these findings to executive leadership at William and Mary.

• Work with state and federal staff to communicate expected legislative fiscal impacts.

5% - Presentations to Executive Leadership and Board of Visitors:

• Brief the Executive Vice President and Provost on complex financial topics including proposed budget, financial forecasts, scenario analysis, and strategic planning.

• Writing and preparing resolutions for BOV action related to the Six-Year Plan, Operating Budget, tuition and fees, etc.

• Creating and compiling presentation materials for the Board of Visitors.

5% - Performance Management:

• Ensures that expectations are clear, well communicated, and relate to the goals and objectives of the department or unit.

• Provides staff with frequent, constructive feedback, including interim evaluations as appropriate.

• Confirms that staff have the necessary knowledge, skills, and abilities to accomplish goals.

• Verifies that the requirements of the performance planning and evaluation system are met and completes evaluations by established deadlines with proper documentation.

• Addresses and documents performance issues as they occur.

• Reviews safety issues and communicates as appropriate to ensure a safe and healthy workplace.

Additional Job Description:

Job Profile:

Qualifications:

Compensation Grade:

Recruiting Start Date:

Position Restrictions:

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. 

More jobs at William & Mary · Operations jobs in Posting Location