Buying Operations Coordinator
Printfresh · Philadelphia
Company Overview:
Founded in 2016, Printfresh is a majority woman-owned brand creating whimsical sleepwear and lifestyle items inspired by nature, animals, and home décor. Our designs are crafted with care, beginning as gouache paintings before being hand-printed or embroidered on 100% organic cotton by artisan partners in India. We value creativity, sustainability, and a customer-centric approach.
Position Overview:
The Buying Operations Coordinator will play a key role in supporting the Head of Production, ensuring the seamless execution of purchase orders, inventory management, and production timelines. Acting as a liaison between internal teams and domestic/international vendors, you’ll help keep our operations running smoothly and ensure that every product meets our high-quality standards.
This is a full-time position in our Philadelphia office.
Key Responsibilities:
- Purchase Order Management:
Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities. Communicate updates to internal and external teams as changes arise. - Vendor and Logistics Coordination:
Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery. Collaborate with logistics teams to manage air and ocean deliveries. - Inventory and Data Management:
Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels. Set up and update SKUs, product listings, and buy data. - Production and Quality Support:
Issue SMS POs according to the production calendar and review TOPs with the Design Coordinator. Provide timely feedback to vendors to maintain quality standards. - Team Collaboration:
Partner with internal teams to ensure smooth operations and maintain detailed production schedules. Work closely with the 3PL warehouse, providing regular updates on deliveries and product launches.
Requirements
Qualifications:
- Experience:
2+ years in production and operations (preferably in fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications. - Skills:
- Proficiency in Google Sheets, and Shopify (or ability to learn inventory planning tools) preferred.
- Strong organizational and multitasking abilities.
- Excellent communication and problem-solving skills with a sense of urgency.
- Attributes:
Attention to detail, team-oriented mindset, and adaptability in a fast-paced environment.
Benefits
What We Offer:
- Health benefits, PTO, and a 401(k) plan with company match.
- Employee discount on Printfresh products.
- A collaborative, creative office environment with some hybrid flexibility.
About Our Culture:
At Printfresh, we celebrate creativity, sustainability, and a customer-first mindset. Our core values guide everything we do:
- Do the Right Thing
- Just Say It
- Do What It Takes
- Just Off-Center
- Customer-Centric
- Learning Oriented
If you’re a detail-oriented professional with a passion for production and an appreciation for bold, colorful designs, we’d love to hear from you! Qualified candidates should include a cover letter telling us why you want to work with us.