Personal Assistant / Admin Assistant

Solarvest · Petaling Jaya

Serving mainly to the needs of the Key Management team.
Manage complex schedule, including coordinating meetings, travel arrangements and event planning.
Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
Prepare and review documentation, such as correspondence, reports and presentations.
Conduct research and prepare materials for meetings, presentations and decision-making processes.
Assist in meetings, e.g. taking minutes and preparing refreshments as needed.
Handle travel arrangements such as flights, accommodation and ground transportation.
Manage travel and expense reimbursements.
Maintain accurate records and files.
Involving and assisting in the day-to-day operations by supporting the administrative work.
Any other tasks as may be required.
Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

Requirements

Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. However, fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouraged to apply.
Comprehensive understanding of office management systems and applications.
Exceptional planning and time management skills.
Excellent verbal and written communication skills.
Discretion and confidentiality.
A qualification as a PA is advantageous.

Benefits

✨ Perks You’ll Love at Solarvest