Project Controls Coordinator - Portugal

Nscale · Portugal

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About Nscale

At Nscale, we are building the infrastructure for Europe’s AI revolution. Nscale are developing cutting-edge sovereign generative AI solutions, powered by a new generation of high-performance, sustainable data centres and GPUs built specifically for AI workloads.

The growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Nscale is positioned at the heart of this transformation — building the platforms that will enable the next decade of innovation.

Nscale are working closely with the world’s most advanced AI technology providers, integrating next-gen compute hardware and GPU clusters in both partner and Nscale built facilities. This is an opportunity to join our journey, play a key role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across Europe and beyond.

Role Overview

This role supports the Development Director, Project Director and Senior Infrastructure & OFCI Manager as the central coordination and controls point for the Nscale owner team. It is a hands-on, detail-focused position responsible for keeping governance cadence running, information flowing, and the project leadership team prepared and always informed.

The role ensures the Nscale team has a clear, current and accurate picture of programme status across all workstreams, that actions are tracked and followed up, and that nothing falls through the gaps between the owner team and delivery structure. The position ensures that governance reporting framework is maintained and Nscale’s internal executive project reporting is controlled and produced with input as required. 

The right candidate will be highly organised, proactive and comfortable working at pace across multiple concurrent workstreams. They will be as comfortable preparing a board-level reporting pack as they are chasing an overdue action from a subcontractor’s programme manager.

Key Responsibilities

Governance Cadence & Meeting Coordination

• Coordinate the owner team’s governance rhythm — prepare agendas, circulate pre-reads, attend key meetings and produce concise minutes and action logs on behalf of the Nscale team.
• Track all actions arising from governance meetings: ensure owners are clearly assigned, due dates are set, and outstanding items are actively followed up without waiting to be asked.
• Maintain the owner-side decision register — logging decisions made, by whom, and on what basis; flagging decisions that are overdue or blocked to the Development Director.
• Coordinate reporting pack preparation for the Development Director — consolidating inputs from across the Nscale team into clean, consistent weekly and monthly outputs.

Programme Visibility & Tracking

• Coordinate programme and schedule information received from the delivery teams — sense-checking inputs for consistency, flagging gaps or discrepancies, and presenting a consolidated picture to the Development Director and project leadership.
• Maintain the owner-side programme tracker — mapping key milestones, critical dates and owner interface obligations across design, procurement, licensing, construction, infrastructure, commissioning and handover workstreams.
• Monitor key milestone progress and flag deviations, slippage or emerging dependencies to the relevant Nscale lead — ensuring nothing drifts without the leadership team being aware.
• Track owner-side obligations and inputs — approvals, decisions, information releases, OFCI milestones — ensuring the Nscale team is not the cause of programme constraint.

Risk, Issues & Dependencies

• Maintain the owner-side risk and issue log — consolidating inputs from across the Nscale team, ensuring risks have owners and mitigations, and producing a clear summary for the Development Director.
• Maintain the programme dependency tracker — mapping cross-workstream dependencies and flagging where delays in one area are creating risk in another.
• Follow up on risk mitigation actions and issue resolution — keeping the log current and escalating stale items to the appropriate Nscale lead.

Information Flow & Document Coordination

• Coordinate the flow of information between the Nscale team and the delivery management structure — tracking submittals, RFIs, technical queries and approvals that require owner input or response.
• Ensure the Nscale team has visibility of key documents, reports and submissions from the delivery structure — distributing, filing and flagging items that require action or review.
• Support onboarding of new Nscale team members by maintaining clear project information, governance routines and document filing structures.

Reporting

• Produce concise, well-structured reporting outputs for the project leadership — translating raw programme data, risk logs and workstream updates into clear dashboards and summary notes that enable informed decision-making.
• Support the preparation of board-level and stakeholder reporting packs, drawing on inputs from across the Nscale team and the delivery structure.
• Maintain a consistent reporting format and cadence — ensuring the Development Director and project leadership always have a current, reliable view of programme status without having to chase for it.

Skills & Competencies Required

• Strong organisational and coordination skills — able to manage multiple concurrent workstreams, track actions across a busy project team, and keep governance processes running without being directed to.
• Clear written communication: able to produce concise meeting minutes, action logs, risk summaries and reporting packs that are accurate, readable and useful to senior leadership.
• Programme literacy: able to read and understand construction and infrastructure programmes, identify milestone dependencies and sense-check schedule information received from project functions — without needing to build or maintain schedules directly.
• Proactive follow-through: not a passive coordinator — comfortable chasing overdue actions, flagging slippage and keeping workstream leads accountable for their inputs.
• Proficient in project management and reporting tools: MS Project, Excel, SharePoint, Aconex, Procore or similar document control and reporting platforms.
• Comfortable working in a fast-moving, multi-party project environment where priorities shift and the ability to adapt quickly is essential.

Experience Profile

• 4–7 years’ experience in a project controls, PMO support, project coordination or assistant project management role on major construction, infrastructure or data centre programmes.
• Experience supporting a client-side or owner-side project team — ideally within a multi-party structure involving owner, Manager, PMO, GC and vendor organisations.
• Proven experience running governance routines: action trackers, meeting coordination, reporting packs, risk and issue logs and decision registers across multiple workstreams.
• Exposure to complex construction or infrastructure programmes with multiple concurrent workstreams — data centre, energy, utilities or large infrastructure experience beneficial.
• EU / Portuguese working rights required (Preferred).

Equal Opportunities Statement

At Nscale, we are committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from candidates of all backgrounds, experiences, and abilities. If there's anything we can do to accommodate your specific situation, please let us know.

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