Payroll Specialist

Aristocrat · Kraków

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At Aristocrat, we are committed to delivering innovative and high-quality results that build lasting value for our customers and partners. Our collaborative culture is grounded in accountability, continuous improvement, and partnership—core values that drive our success. This pivotal role within our EMEA Finance Operations ensures payroll accuracy, compliance, and control, which are critical to maintaining employee trust and financial integrity. As a Payroll Officer, you will manage payroll delivery across multiple EMEA jurisdictions using our ADP platform and Employer of Record providers. This is an outstanding opportunity to operate in a fast-paced, multinational environment, participate in the evolution of global payroll processes, and be part of a world-class team!

What You'll Do

• Manage end-to-end EMEA payroll processing through ADP and EOR providers, ensuring accuracy, compliance, confidentiality, and timely delivery across all in-scope countries.
• Act as the main liaison for payroll and organizations serving as the employer of record.
• Oversee payroll inputs, cut-off schedules, and statutory filings. Address issues to guarantee smooth service delivery.
• Process payroll changes including new hires, terminations, salary adjustments, bonuses, allowances, benefits, and contract amendments, ensuring all inputs are validated before submission to ADP/EORs.
• Validate payroll data sourced from Workday and other internal platforms; perform monthly payroll checks, variance analysis, gross-to-net reconciliations, and pre/post-payroll audits.
• Review and approve payroll outputs from ADP and EORs, including payslips, statutory reports, and funding files, ensuring accuracy prior to pay date.
• Reconcile payroll-related GL accounts and partner with Finance on month-end close, accruals, and payroll-related journal entries.
• Prepare payroll reports, analytical reviews, and supporting documentation for Payroll Management, internal/external audits, and compliance reviews.
• Analyze payroll trends, headcount movements, and cost variances to support operational reviews and management reporting.
• Supervise EOR invoices and service performance, ensuring alignment with contractual SLAs and internal controls.
• Contribute to global payroll transformation initiatives, including automation, system improvements, vendor consolidation, and process standardization.
• Partner closely with HR, People & Culture, Finance, Treasury, Tax, and external providers to ensure a unified and compliant payroll operation.
• Maintain up-to-date knowledge of statutory and regulatory changes across EMEA jurisdictions and ensure timely implementation with ADP/EOR partners.

What We're Looking For

• 5+ years of payroll experience across EMEA countries, including delivery via ADP and/or EOR providers.
• Solid understanding of EMEA payroll regulations, taxation, social security, and statutory compliance requirements.
• Local professional payroll qualification.
• Hands-on experience with ADP payroll platforms (e.g., ADP Celergo, ADP GlobalView, or ADP Streamline) is required; Workday HCM experience is a strong advantage.
• Demonstrated experience managing third-party payroll vendors and EOR relationships, including SLA oversight and addressing customer concerns.
• Advanced Excel skills, including formulas, pivot tables, data analysis, reconciliations, and payroll reporting.
• Meticulous attention to detail with strong organizational and problem-solving skills.
• Meet strict payroll deadlines, and prioritize tasks effectively.
• High level of integrity and confidentiality in handling sensitive payroll and employee data.
• Strong written and verbal communication skills in English and Polish.
• Hybrid working model – currently 3 days per week in the office.

This job description may have been reviewed and enhanced using AI-assisted tools to improve clarity, consistency, and inclusivity. All final content, role requirements and hiring decisions remain subject to human review and approval by Aristocrat.

Compensation Philosophy

We offer a comprehensive pay and benefits package designed to stay competitive in the market, support your wellbeing, and recognise your contribution to our success. Our approach is underpinned by a pay-for-performance belief in rewarding individual impact. Your specific compensation package will be determined by factors such as your skills, experience, qualifications, and location.

Depending on your role and location, you may be eligible for annual bonuses and incentives, health and wellbeing benefits, paid time off, retirement plans, insurance coverage, and other local or statutory benefits.

Specific details about compensation and benefits for this position will be discussed during the recruitment process.

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