Customer Service Specialist, 7.0
DSV
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Job area: Customer Service
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DSV – Global Transport and Logistics
At DSV, our purpose is to keep customers’ supply chains flowing and enable the business of our customers by ensuring reliable and efficient transport and logistics services through storage and transport of goods by air, sea and road. Our vision is to create long-term, sustainable growth and value for our customers, employees, shareholders and society.
Close to 150,000 employees in over 90 countries work diligently to deliver great customer experiences and high-quality services.
As a global leader, our commitment to sustainable business practices is a central element of our overall business strategy.
Visit dsv.com and follow us on LinkedIn and Facebook.
Location: USA - Lancaster, Lyndon B Johnson Fwy
- Division: Solutions
- Job Posting Title: Customer Service Specialist, 7.0 - 128810
- Time Type: Full Time
POSITION SUMMARY
The CSR Specialist lead is responsible for building rapport and trust with Clients by delivering exceptional service to them consistently. Client Service Representatives are responsible for accurate and timely data entry of shipping and receiving information for single and/or multiple Customers. CSR lead is also responsible for accurate and timely order processing to support the efficient operation of the site.
As part of the DSV team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are expected to comply with all corporate and site-specific policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Labor and Training Management:
- Reports inconsistencies or problems to Supervisor or Operations Manager
- Manages order flow to ensure daily requirements are fulfilled
- Coordinates special warehouse projects
- Key resource for personnel needing assistance
- Responsible for locking and securing the facility as scheduled or required
- Maintain a good working relationship with customers by responding to all inquiries and complaints concerning work-orders, invoices, shipments, inventory counts, etc., in a courteous and efficient manner.
- Will mentor and train new and existing associates in specific distribution activities to help achieve established customer demands
- Will train new and existing associates on current Standard Operating Procedures, which includes but is not limited to shipping, receiving, picking, and/or quality control documentation
- Will assist in forklift operation and certification for new and existing associates
- Direct the operations of the CSR team to achieve prescribed objectives.
- Assist associates and temporary labor in the completion of productivity sheets and accurate capture of production and payroll hours.
- Assist Supervisor in maintaining the level of employees consistent with a productive workforce.
- Participate in establishing work schedules.
- Ensure that the schedules are correctly implemented and that jobs are assigned effectively and completed properly.
- Assist the Supervisor in ensuring that all associates handle product according to all prescribed quality procedures and guidelines.
Customer Service
- Respond to all requests (internal and external) in a courteous, professional, and timely manner
- Coordinate all inbound and outbound activity for assigned accounts
- Process and input all customer orders.
- Running and printing shipments from WMS.
- Run stock reports to check for product availability.
- Generate all related paperwork and necessary information required for customer work orders
- Checking all orders for special requests
- Expediting any order as necessary, trace orders as required and notify customer of any activity concerning their merchandise.
- Follow up with other departments to ensure the service standards are being met.
- Assure proper invoicing of accounts by verifying customers as required.
- Handles returned merchandise in an efficient manner and assure proper credit is given to the customer.
Customer Interfacing Activities
- Investigate and communicate client complaints in accordance with established contact, site and company protocol
- Oversees the shipping and receiving activity for the Customer Service Department
- Maintain a good working relationship with customers by responding to all inquiries and complaints concerning work-orders, invoicing, shipments, inventory management, including any signs of customer dissatisfaction.
- Act as a liaison between the warehouse and the customer in administration of accounts and between the office and customer regarding invoicing and credit changes.
Documentation
- Prepare required activity reports accurately and efficiently for site management
- Research discrepancies that may occur in the shipping and receiving process
- Document processing and logistical support encompassing a variety of duties to include data entry, copying, faxing, filing, and labeling.
- Assisting with any clerical and floor duties management requires.
- Ensure the accuracy of all receiving and shipping documents.
- Gather and maintain all data and records relative to shipping and receiving activities.
- Assure that receiving counts match packing lists and purchase orders and that shipping count match picking documents.
- Prepare any reports concerning customer service as required by supervisors.
- Assist in resolving any d