Executive N - Field Readiness

External Job Description

Key Responsibilities:
1. Participant Coordination:

• Participant coordination at the Venue
• Manage batch composition and maintain participant records.
• Pre-program coordination with the participants to ensure awareness of the

training details till they reach the venue.
2. Accommodation & Travel:

• Handle hotel bookings and payment processing.
• Collate stay details from participants and manage cancellations within set

deadlines.

• Maintain accurate and updated data on participant logistics.
• End to End coordination with the travel desk to ensure smooth travel

3. Vendor Management:

• Coordinate with vendors for training supplies
• Onboarding Competitive vendors
• Initiate and track Purchase Orders (POs).
• Ensure timely delivery and quality compliance from vendors.

4.  Data Management:

• Develop and share assessments/quizzes as required.
• Collate and maintain reports on attendance, test scores, and workbook

completion.

• Uploading all program details on Learning Management Systems of AP
• Collation of qualitative and quantitative feedback from participants of functional

academy
• Creation of Mailers for the program for publishing to the internal organization
5. Support & Helpline:

• Conduct pre-training hygiene checks and ensure readiness.
• Serve as a helpline for participant queries.
• Map and assign buddies for the participants and ensure smooth onboarding for

the participants
• Consolidate insights into structured reports.
6. Finance & Budgeting:

• Process payments related to travel, accommodation, and vendor services.
• Coordinate with finance teams and ensure adherence to budget guidelines.