Project Field Administrator
Swinerton · New York City · $38–$45/hr (stated in the posting)
Compensation Range
$38.00 - $45.00Job Description Summary:
To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.Job Description:
POSITION RESPONSIBILITIES AND DUTIES:
- Able to perform all essential Project Assistant/Coordinator responsibilities
- May coordinate and/or supervise clerical/administrative staff
- May answer phones – screen/handle routine items, direct calls as appropriate
- Compose and/or edit letters, memos, reports, procedures, etc. as required
- Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
- Attend and document project meetings (write minutes)
- Set up and maintain project filing system
- Distribute documents to subcontractors, maintain document logs
- Update drawings and post changes
- Prepare and maintain RFI logs on CMiC system
- Transmit and distribute submittals
- Prepare and maintain submittal logs
- Prepare and maintain expediting log
- Perform expediting functions
- Input quantities in labor cost reports on CMiC
- Cost code and/or verify correct codes on time sheets
- Prepare and document extra work orders
- Maintain reference log and associated documents on CMiC
- Review and assemble change order submittals and quantity surveys
- Maintain progress photo album
- Assist in compiling billings, lien releases and certified payrolls, as applicable
- Compile contract close-out documents and as-builts
- Document punch-list work
- Create Owners’ forms as required for reporting purposes
- Coordinate paper flow from field to Division Office
- Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
- 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
- Ability to keyboard 65-75 WPM accurately
- Advanced knowledge and use of word-processing and spreadsheet software
- Proficient in use of general office procedures and office machines
- Proficient English verbal communication skills, including professional telephone manner
- Proficient written communication skills, including business writing skills
- Reliability, dependability and flexibility